Skip to content Skip to site navigation Skip to service navigation

Back Up Your Student Google Workspace Data

Google Takeout is a tool that allows you to archive and download your Google Workspace data as a zipped file on your computer. You can do this individually by service (contacts, calendar, drive, etc.) or as a single archive.

  1. To begin backing up your Google Workspace data, go to and follow the instructions. Google Takeout sends an email when the archive is complete.  Use the link in the email to locate and download your data.
  2. After you have downloaded your data to your computer, you can import it into another Google account using the following directions.
  3. Alternatively, to have your files, emails, calendars, and contacts quickly and securely copied between Google accounts, you can use a paid service called VaultMe for a small fee. Visit VaultMe to learn more about this option.



Drive: Documents, Spreadsheets, Presentations, Forms, etc.


  • You can use Google Takeout to archive your email, but do not attempt to import your email from these files.  You will end up with no labels and multiple copies of each email message.  Instead,  see Migrate Your Student Email to Your Alumni Account.

More information

For more information about archiving your data, including  FAQs, see

If you need assistance, please submit a Help ticket or contact the IT Service Desk at 650-725-HELP.

Last modified April 23, 2021