Google Takeout is a tool that allows you to archive and download your Google Workspace data as a zipped file on your computer. You can do this individually by service (contacts, calendar, drive, etc.) or as a single archive.
- To begin backing up your Google Workspace data, go to www.google.com/settings/takeout and follow the instructions. Google Takeout sends an email when the archive is complete. Use the link in the email to locate and download your data.
- After you have downloaded your data to your computer, you can import it into another Google account using the following directions.
- Alternatively, to have your files, emails, calendars, and contacts quickly and securely copied between Google accounts, you can use a paid service called VaultMe for a small fee. Visit VaultMe to learn more about this option.
Contacts
- Import your Contacts archive into your alumni or other Google account.
- The following instructions work for the .CSV, iCalendar and .ICS files created by Google Takeout:
support.google.com/mail/answer/14024?hl=en-GB
Calendar
- Import your Calendar archive into your alumni or other Google account.
- The following instructions work for the .CSV, iCalendar and .ICS files created by Google Takeout:
support.google.com/calendar/answer/37118?hl=en
Drive: Documents, Spreadsheets, Presentations, Forms, etc.
- Import your Drive archive into your alumni or other Google account.
- The following instructions work for the drive files created by Google Takeout:
support.google.com/drive/answer/2424368?hl=en
- You can use Google Takeout to archive your email, but do not attempt to import your email from these files. You will end up with no labels and multiple copies of each email message. Instead, see Migrate Your Student Email to Your Alumni Account.
More information
For more information about archiving your data, including FAQs, see support.google.com/accounts/answer/3024190?hl=en.
If you need assistance, please submit a Help ticket or contact the IT Service Desk at 650-725-HELP.
