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In September 2021, rates will change for some of the technology services provided by University IT. To view the majority of our planned rate changes for services that are broadly available to our community, please visit this page. For more information, please visit the rates section of our website.

The Shared Email service is typically used by departments that need a general email address, by student organizations and clubs to share information, and by workgroups large and small to collaborate with co-workers.

Features

Group mailbox: Mail sent to the Shared Email address can be sent to a mailbox accessible to all group members. You can read mail in this account using  Webmail or a desktop email program, such as Outlook.

Forwarding address: Mail sent to the Shared Email address can be forwarded to a mailing list or to the designated individual mailbox of each group member. You can forward up to three address, which can be a combination of lists and individuals.

The Shared Email service is available by request.

  • 100 GB of email storage
  • Use Webmail or a desktop email program to access your shared mailbox
  • Access to shared mailboxes is managed via Workgroup Manager

Designed for

Current faculty, staff, and students.

Requirements

  • A full-service SUNet ID is required for all users of the service.
  • Your @stanford.edu address needs to be the email address used for your directory listing.
  • The mailbox must be sponsored by a Stanford faculty member,  manager (as defined by Human Resources), or individual who has been expressly granted the privilege to sponsor.

Data security

  • Approved for all risk classifications, as defined by the Stanford University Information Security Office.
  • Access to Stanford-provided email is controlled by SUNet IDs and passwords; it is a serious violation of University policy to share your SUNet ID and password with anyone. Hence, Shared Email is the only legitimate way to share a Stanford-provided email address with anyone else for any purpose.

Rates

Free of charge.

Get started

To create a shared mailbox:

  • Sponsor a shared email account. The mailbox must be sponsored by a Stanford faculty member,  manager (as defined by Human Resources), or individual who has been expressly granted the privilege to sponsor.
  • Complete and submit the Shared Email Request form. The form requests the sponsor's SUNet ID.

Get help

For assistance, please submit a Help request.

Learn more

Set Up and Manage Shared Email.

Last modified November 21, 2020