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Resources for Telecommuting and Remote Work

Technology resources, services, and equipment to enable the success of Stanford’s distributed workforce — no matter where your “office” may be.

COVID-19 Notice

Stanford is continually monitoring the status of COVID-19, also called novel coronavirus. Read the latest Stanford information:  Also, don’t miss BeWell’s Guide to self-care: Coping with coronavirus.

Collaboration Tools

Location doesn’t matter when you’ve got reliable online tools to help you connect and collaborate with colleagues. Stanford’s recommended collaboration tools are Slack for instant messaging, Google Shared Drive for file sharing, Zoom for video conferencing, and Jabber softphone.

If you work at SLAC, visit SLAC's Remote Worker's Toolkit

Equipment and Home Office Setup

You may need to modify or add to your existing equipment or home office setup to accommodate the unique circumstances of your remote work environment. Check out these recommendations and guidelines.

Attend a Work from Home Ergonomics Webinar on Thursday, April 2 at 10 a.m. 

Accessing Your Work Remotely

Many key applications and document repositories are completely network-accessible, from your Stanford-issued laptop or tablet or from your personal laptop or tablet, as long as you know the correct URL to access the resource.

Note:  Using VPN is not required when remotely accessing the most commonly used Stanford applications and services. Read more about Stanford VPN.

Widely-used applications

Use these URLs to access widely-used applications:

Using VPN

VPN is a remote access technology that allows you to securely connect to Stanford’s network as if you were on campus. This makes access to restricted services possible, and provides encryption between your computer and the Stanford network.

Many commonly used Stanford applications and services can be directly accessed from anywhere and do not require the use of VPN. To access secure services that require VPN, visit Stanford's VPN service page for instructions.

Learn more and get connected to Stanford's VPN

Accessing electricity and the internet

Electricity and internet access are prerequisites to being able to work remotely. If you cannot make it in to work during a regional emergency, this access might not be available at your home.

Plan ahead by becoming familiar with your options to access these services near your home. These options might include working from the homes of local family, friends, or neighbors; working from coffee shops or libraries with wi-fi; or working from one of Stanford’s alternative worksite locations.

Data and Application Security

If you work remotely on your home computer (rather than on your Stanford-issued laptop or tablet), you must be aware of the data risk classifications and application risk classifications for the data and applications you use.

The system that you are working on must comply with Stanford’s Minimum Security Standards for Endpoints based on the types of data and applications you are accessing.

Online Training

Technology Training offers an array of online webinars and resources that include topics related to remote working and telecommuting. On-campus colleagues may wish to explore our on-campus training resources to learn tips and tools for working effectively with remote team members.

Distributed and Remote Workers Online Community

Join a supportive community of distributed and remote Stanford staffers, representing many states and time zones. This Community of Practice (CoP) has an active Slack channel and monthly Zoom meetings where members share resources, tips, and best practices for working remotely and collaborating with distributed teams.

International Travel

Some employees may telecommute internationally for Stanford business purposes. If that’s you, take a look at international travel mobile device tips and our travel loaner program.

Get Help

Need immediate help? Call the University IT Service Desk at 650.725.4357 (option 5).

Check out our Frequently Asked Questions for more information.

Browse the IT Services Knowledge Base to find helpful articles on a range of topics pertaining to remote work and telecommuting.

If you need IT support for an issue related to telecommuting or remote work, submit a Help ticket and we’ll get you connected with someone who can help.