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How to Set Up Stanford Gmail within Outlook

Mac Users

  1. Open the Outlook app.

  2. Click on the "+" in the upper left-hand side and select Add Email Account.

    Select the plus sign in the upper left hand side and then select Add Email Account

  3. Sign in to your Google Workspace with your SUNet, then click Continue.

    Add account pop window, you will sign in with your SUNet and select Continue

  4. Click on "Not Microsoft 365?".

    Note: This screen will try to auto-connect to Microsoft 365 if not clicked in time. If this happens, you will have to delete the account and start over.

    Select Not Microsoft 365 before dialogue box goes away.

  5. Next, you will choose Google from the list of providers.

    List of email providers with Google hightlighted, you will click on Google

    • You will then be asked to sign in.

    Add Account prompt showing you are setting up your account, you will Select Sign in

    • If prompted, please sign in using two-step authentication.

  6. Select your account. Then, review the prompt to allow macOS access to information about you and click Continue.

    Sign in with Google window, Select your account

    Screenshot showing what information Google will allow macOS to have access to, you will review and select continue.

  7. "Select all" when asked for macOS access permissions, and then click Continue.

    Screenshot of macOS asking for access to your Google account, select all and click Continue

  8. Your Google account has been added. You can choose to create a profile or select Done.

    Pop up window confirming your Google account has been added. Option to create a profile for your new account or select done if you prefer to set it up at a later time.

Windows Users

  1. Download Google Workspace Sync for Microsoft Outlook from https://tools.google.com/dlpage/gssmo.

  2. Once installed, The setup wizard will prompt you to sign in. Enter your Stanford email address and select Continue.

    Sign in window, Enter your Stanford email and select Continue.

    • Note: If the setup wizard doesn't start, Please search for Set Up a Google Workspace sync user.
  3. Select your Google account and allow access.

  4. Click on Create a new profile and than select Start Microsoft Outlook.

    Prompt to create a Google Workplace profile, select create profile

    Google Workplace sync setup is complete, you will need to select start Microsoft Outlook

  5. Than, you will select your profile and click ok.

    Pop up asking you to select your profile and click ok to continue

  6. A synchronization status window will appear. Please allow time for the sync to complete.

    Synchronization status window pop up, allow time for the sync to complete before selecting close.

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