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Google Mail & Calendar Desktop Client Setup

The instructions on this page apply to Stanford undergraduates and schools and departments that access their email and calendar through their G Suite (formerly Google Apps) account.  If you use the Microsoft 365 Email and Calendar service, see the Microsoft 365 configuration instructions.


You can retrieve your Mail messages with a client that supports IMAP, like Microsoft Outlook, Apple Mail, or Thunderbird. You can also sync your calendar with Microsoft Outlook, iCal, or Mozilla Sunbird.

To receive your email on a desktop client, you'll need to:

  • Create a Sanford Google account password.
  • Enable IMAP access to your email account.
  • Set up your client.

If you want to access your calendar using a desktop client, you'll need to sync your calendar with that program.

When using a desktop client, use your with your Stanford Google account password to login.

Creating a Google account password

When configuring a mobile device or IMAP/email software you will need to first create a Google account password to use with it. You will not be able to use the same password as your SUNet ID password.

If you have not yet created a Google account password, do so by going to You can use the same password for this connection and for your mobile device.

Enabling IMAP access

You'll need to turn on IMAP. See Google's support documentation to learn how to check that IMAP is turned on.

Setting up your email client for IMAP

Syncing your calendar

Last modified February 26, 2024