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How to Set Up Apple Mail for Stanford Google Mail

Before you start

If you haven't already done so, do the following before setting up Apple Mail for use with your Stanford Google Mail account.

Starting the configuration wizard

If you have not previously configured an account in Mail the configuration wizard launches automatically the first time you open Mail.

Otherwise you'll need to start the wizard by doing to following:

  1. On the Mail menu, click Preferences.
  2. On the toolbar, click  Accounts.
  3. At the bottom of the window click on the plus sign.

Using the configuration wizard

  1. Enter the following information into the Welcome to Mail window:
    • Full Name: the name you want displayed on your outgoing mail
    • Email Address: your @stanford email address
    • Password: leave blank
    Click Continue when done.

    welcome page
     
  2. A message saying that the Exchange server autodiscover function failed may be displayed. Click Continue.

    previous window with Exchange error message displayed
  3. Enter the following information for the Incoming Mail Server:
    • Account Type: IMAP
    • Description: Stanford
    • Incoming Mail Server: imap.gmail.com
    • User Name: your SUNetID@stanford.edu
    Click Continue when done. (If a login failed message displays in the window, click Continue.)

    incoming server information
     
  4. Enter the following information for  Incoming Mail Security. (Note: You may not be presented with this window):
    • Use Secure Socket Layer (SSL): checked
    • Authentication: Password
    Click Continue when done.

    incoming mail security settings
     
  5. Enter the following information for the Outgoing Mail Server:
    • Description: smtp.stanford.edu
    • Outgoing Mail Server: smtp.stanford.edu
    • Use only this server: checked
    • Use Authentication: checked
    • User Name: your SUNet ID
    • Password: leave blank
    Click Continue when done. (If a login failed message displays in the window, click Continue.)

    outgoing mail server settings
     
  6. Enter the following information for Outgoing Mail Security.  (Note: You may not be presented with this window):
    • Use Secure Sockets Layer (SSL): checked
    • Authentication: Password
    Click Continue when done.

    outgoing mail security settings
     
  7. In the Account Summary window, check Take account online and then click Create.

    Account Summary
     
  8. When prompted, enter your Google account password and then click OK.
    Note: Do not enter your SUNet ID password.

    enter your Google account password

Adjusting the configuration

Next, you need to go to the preferences to verify and correct as necessary the settings the wizard created.

  1. On the Mail menu,click Preferences and then click Accounts on the toolbar. Select your Stanford account and verify the following settings in the Account Information tab:
    • Enable this account: checked
    • Description: Stanford (or a description of your choosing)
    • Email Address: your @stanford email address
    • Full Name: the name you want displayed on your outgoing mail
    • Incoming Mail Server: imap.gmail.com
    • User Name: your SUNetID@stanford.edu
    Account Information preferences
     
  2. Click the drop down menu for Outgoing Mail Server (SMTP) and click Edit SMTP Server List

    choose Edit SMTP Server List command
     
  3. In the outgoing server list window, select the entry for smtp.stanford.edu and verify the following is entered under the Account Information tab:
     
    • Server Name: smtp.stanford.edu
    edit outgoing mail server settings
     
  4. Click the Advanced tab and verify the following settings:
    • Use custom port: 465
    • Use Secure Sockets Layer (SSL): checked
    • Authentication: Password
    • User Name: your SUNet ID
    • Password: leave blank
    Note: When you are  prompted for your password when sending mail, use your SUNet ID password. Do not use your  Google account password, which is used for checking mail.

    outgoing mail server advanced settings
     
  5. Click OK to close the outgoing server list window
     
  6. Click the Mailbox Behaviors tab. The following settings are recommended, but are not required:
    • Store draft messages on the server: checked
    • Store sent messages on the server: checked
    • Store junk messages on the server: unchecked
    • Move deleted messages to the Trash mailbox: checked
    • Store deleted messages on the server: checked
    Note: You must complete additional steps described in the Setting Special Folders section for these settings to properly work.

    mailbox behaviors prefences
     
  7. Click the Advanced tab and verify the following settings:
    • Include when automatically checking for new mail:checked
    • Keep copies of messages for offline viewing: All messages and their attachments
    • IMAP Path Prefix: blank
    • Port: 993
    • Use SSL: checked
    • Authentication: Password
    • Use IDLE command if the server supports it: checked
    account advanced preferences
     
  8. Click Junk Mail in the toolbar
     
  9. If prompted to save your changes, click Save.

    prompt to save changes
     
  10. . Uncheck the Enable junk mail filtering setting.

    Junk Mial tab

    Note: Rather than use Mail's internal junk filtering tools which requires you to train it, University IT recommends relying on the anti-spam filter we run on the mail server.
     
  11. Close the Preferences window.

Setting special folders on the server

To maximize the benefits of using IMAP, you'll want to set Mail to use IMAP folders to store sent messages and trash. These instructions will walk you through this process for the Sent Mail folder. The process can then be repeated for Drafts and Trash.

  1. In your list of mailboxes, under your Stanford mail, expand the [Gmail] folder. Scroll down to the Sent Mail mailbox and select it.

    Sent Mailz
     
  2. From the Mailbox menu select Use This Mailbox For > Sent

    Mailbox menu
     
  3. Mail will now display your sent messages within its Sent section.
Last modified October 3, 2017