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Google Team Drive

Store, search, and access files as a team

Google Team Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. You can access files from your computer using any web browser or you can install the mobile application to access your files from your Android or iOS mobile device. While the files in Google Drive, also known as My Drive, are owned by the drive owner, files stored in a Team Drive belong to the team instead of an individual.

Team Drive is ideal for groups of colleagues who often collaborate on documents together, such as work groups or project teams. Anyone can create a Google Team Drive and share ownership of that Drive — as well as any documents stored there —making it easy for all team members to share in the responsibility of organizing and maintaining the files. Team members can be added or removed from the Team Drive at any time.  When a team member is removed from the group, all of the files remain in the Team Drive so that the team can continue to share information and complete necessary work.

Workgroup Integration allows you to create a Google Group from current Workgroups. When creating a Team Drive, you can then assign Team Drive membership (with Full access permissions) to the Google Group created by the Workgroup Integration tool, ensuring that the Team Drive ownership is attached to a Workgroup and not an individual. Once the permissions are granted to your Google Group, access to the Team Drive is automatically adjusted when you add or remove members from your Workgroup, allowing you to manage access entirely from within Workgroup Manager.

See Google's Get started with Team Drives page for more information.

Features

  • Files remain after an employee leaves.
  • All members of a Team Drive see the same content.
  • When a user is added to a Google group, they are automatically added to all of the Team Drives that include that group.
  • You can add external users to a Team Drive.
  • Files are searchable.

Technical Specifications

  • Storage space
    • You can upload 750 GB of data per day.
    • You can upload files up to 5 TB in size.
    • If a single file exceeds the 750 GB daily limit, that file will upload. Subsequent files will not upload until the daily upload limit resets the next day.
  • A Team Drive can contain a maximum of 250,000 files and folders.
  • A Team Drive can include a large number of individual and Google Group members.
    • Limit for individuals and groups directly added as members: 600
      A group and an individual are both counted as one member against the limit.
    • Total limit of individuals (direct members, or indirect members due to Google Group membership): 50,000
      An individual who is a member of several groups that are added as direct members of the Team Drive still only count as a single individual.
  • A single Team Drive can nest up to 20 subfolders, but we don’t recommended creating Team Drives with a folder structure that complex. Team Drives functions, but users can have difficulty organizing and navigating the content. Instead of a complex hierarchy of folders, consider organizing content into multiple Team Drives.

Designed For

Current faculty, staff, and students.

Requirements

Data Security

Google Team Drive can be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI).

Rates

Free of charge

Get Started

Get Help

For assistance, please submit a Help ticket.

Learn More

See Also

Last modified September 21, 2018