Skip to main content

Document Management

University IT retired the Stanford University Box service on February 28, 2023.  

Stanford provides a variety of document management solutions. Stanford community members with a full-service SUNet ID can take advantage of one, some, or all of these tools simultaneously. If you aren’t sure which one to choose, use the same product as the rest of your team.

If you need help converting paper files to digital files and determining which online storage solution is best for your team, a UIT representative will meet with you to discuss your individual needs and offer advice for turning your paper files into digital files and storing them online. To learn more, see Document Management Consulting.

Help me choose…

I need to:Medicine Box for StanfordGoogle Drive for StanfordGoogle Shared drives for StanfordMicrosoft OneDrive for StanfordAFSSecure AFSFile StorageSecure File StorageOpenTextMicrosoft SharePoint for Stanford
Store or share files containing High Risk Data, including Protected Health Information (PHI) or Personally Identifiable Information (PII)RecommendedRecommendedRecommendedRecommendedNot appropriateRecommendedNot appropriateRecommendedNot appropriateRecommended
Store or share files containing High Risk Data (NOT Protected Health Information (PHI) or Personally Identifiable Information (PII))RecommendedRecommendedRecommendedRecommendedNot appropriateRecommendedNot appropriateRecommendedRecommendedRecommended
Store or work with individual files larger than 5 GBNot appropriateRecommendedRecommendedNot appropriateRecommendedOptionalRecommendedRecommendedRecommendedRecommended
Use more than 5 GB of free storage spaceRecommendedRecommendedRecommendedRecommendedOptionalNot appropriateNot appropriateNot appropriateRecommendedRecommended
Work with others to edit the same document at the same timeNot appropriateRecommendedRecommendedRecommendedNot appropriateNot appropriateNot appropriateNot appropriateNot appropriateRecommended
Easily share documents with a workgroupNot appropriateRecommendedRecommendedNot appropriateRecommendedRecommendedRecommendedRecommendedRecommendedRecommended
Access files from a mobile deviceRecommended
Device must be compliant to log in.		RecommendedRecommendedRecommendedOptionalNot appropriateNot appropriateNot appropriateRecommendedRecommended
Allow a group or an individual to own a folderRecommendedNot appropriateRecommendedNot appropriateRecommendedNot appropriateRecommendedRecommendedNot appropriateRecommended
Learn moreMedicine Box for StanfordGoogle Drive for StanfordGoogle Shared drives for StanfordMicrosoft OneDriveAFSSecure AFSFile StorageSecure File StorageOpenTextMicrosoft SharePoint
  • =  Recommended
  • =  Optional