University IT retired the Stanford University Box service on February 28, 2023. This information does not apply to Stanford Medicine Box. To learn more, visit the Stanford University Box Migration Project webpage.
Stanford provides a variety of document management solutions. Stanford community members with a full-service SUNet ID can take advantage of one, some, or all of these tools simultaneously. If you aren’t sure which one to choose, use the same product as the rest of your team.
If you need help converting paper files to digital files and determining which online storage solution is best for your team, a UIT representative will meet with you to discuss your individual needs and offer advice for turning your paper files into digital files and storing them online. To learn more, see Document Management Consulting.
Help me choose…
| I need to: | Medicine Box for Stanford | Google Drive for Stanford | Google Shared drives for Stanford | Microsoft OneDrive for Stanford | AFS | Secure AFS | File Storage | Secure File Storage | OpenText | Microsoft SharePoint for Stanford |
|---|---|---|---|---|---|---|---|---|---|---|
| Store or share files containing High Risk Data, including Protected Health Information (PHI) or Personally Identifiable Information (PII) | Recommended | Recommended | Recommended | Recommended | Not appropriate | Recommended | Not appropriate | Recommended | Not appropriate | Recommended |
| Store or share files containing High Risk Data (NOT Protected Health Information (PHI) or Personally Identifiable Information (PII)) | Recommended | Recommended | Recommended | Recommended | Not appropriate | Recommended | Not appropriate | Recommended | Recommended | Recommended |
| Store or work with individual files larger than 5 GB | Not appropriate | Recommended | Recommended | Not appropriate | Recommended | Optional | Recommended | Recommended | Recommended | Recommended |
| Use more than 5 GB of free storage space | Recommended | Recommended | Recommended | Recommended | Optional | Not appropriate | Not appropriate | Not appropriate | Recommended | Recommended |
| Work with others to edit the same document at the same time | Not appropriate | Recommended | Recommended | Recommended | Not appropriate | Not appropriate | Not appropriate | Not appropriate | Not appropriate | Recommended |
| Easily share documents with a workgroup | Not appropriate | Recommended | Recommended | Not appropriate | Recommended | Recommended | Recommended | Recommended | Recommended | Recommended |
| Access files from a mobile device | Recommended Device must be compliant to log in. |
Recommended | Recommended | Recommended | Optional | Not appropriate | Not appropriate | Not appropriate | Recommended | Recommended |
| Allow a group or an individual to own a folder | Recommended | Not appropriate | Recommended | Not appropriate | Recommended | Not appropriate | Recommended | Recommended | Not appropriate | Recommended |
| Learn more | Medicine Box for Stanford | Google Drive for Stanford | Google Shared drives for Stanford | Microsoft OneDrive | AFS | Secure AFS | File Storage | Secure File Storage | OpenText | Microsoft SharePoint |
- = Recommended
- = Optional
