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Document Management

Stanford provides a variety of document management solutions. Stanford community members with a full-service SUNet ID can take advantage of one, some, or all of these tools simultaneously. If you aren’t sure which one to choose, use the same product as the rest of your team.

If you need help converting paper files to digital files and determining which online storage solution is best for your team, a UIT representative will meet with you to discuss your individual needs and offer advice for turning your paper files into digital files and storing them online. To learn more, see Document Management Consulting.

Help me choose…

I need to: Medicine Box for Stanford Box for Stanford Google Drive for Stanford Google Shared drives for Stanford OneDrive for Business AFS Secure AFS File Storage secure File Storage OpenText
Store or share files containing High Risk Data, including Protected Health Information (PHI) or Personally Identifiable Information (PII) Recommended Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate
Store or share files containing High Risk Data (NOT Protected Health Information (PHI) or Personally Identifiable Information (PII)) Not appropriate Not appropriate Recommended Recommended Not appropriate Not appropriate Recommended Not appropriate Recommended Recommended
Store or work with individual files larger than 5 GB Not appropriate Not appropriate Recommended Recommended Not appropriate Recommended Optional Recommended Recommended Recommended
Use more than 5 GB of free storage space Recommended Recommended Recommended Recommended Recommended Optional Not appropriate Not appropriate Not appropriate Recommended
Work with others to edit the same document at the same time Not appropriate Not appropriate Recommended Recommended Recommended Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate
Easily share documents with a workgroup Not appropriate Not appropriate Recommended Recommended Not appropriate Recommended Recommended Recommended Recommended Recommended
Access files from a mobile device Recommended
Device must be compliant to log in.
Recommended Recommended Recommended Recommended Optional Not appropriate Not appropriate Not appropriate Recommended
Allow a group or an individual to own a folder Recommended Recommended Not appropriate Recommended Not appropriate Recommended Not appropriate Recommended Recommended Not appropriate
Learn more Medicine Box for Stanford Box for Stanford Google Drive for Stanford Google Shared drives for Stanford OneDrive for Business AFS Secure AFS File Storage Secure File Storage OpenText
  •  =  Recommended
  •  =  Optional