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How to Configure Your iPhone or iPad for Stanford Google Mail & Calendar

Overview

There are two options for configuring iOS devices to sync mail, calendar, and contacts with your G Suite (formerly Google Apps) account:

  • Option 1: Use Stanford's Mobile Device Management (MDM) service to automatically configure your iOS device.
  • Option 2: Manually configure your iOS device to use Google Sync.
  • Option 3: Configuring your Stanford email to the Gmail app

Option 1: Mobile Device Management (MDM)

When you enroll your iOS device in the MDM service you can request that it automatically be configured to access your G Suite account.  No manual configuration steps are necessary.

The MDM service offers a number of additional benefits, including the ability to use a management interface to take various actions on your device should you lose it. For instance, you could lock the screen or wipe the data from your phone (either all of the data on the phone, or just your Stanford email).  You'll also have some other "best practices" related to security set for you, and you'll be in a position to receive updated settings in the future as those best practices evolve over time. See the MDM Service page for more information about this service.

Option 2: Manual configuration

  1. Open the Settings application.

  2. Open Mail.

    Mail Settings

  3. Once in Mail, select Accounts.

    Accounts settings

  4. Once in Accounts, select Add Accounts.

    add Account

  5. Select Google.

    Mail options - google

Entering account info

  1. In the Email field, enter your SUNetID@stanford.edu.

    enter email

  2. Once instructed Follow the prompts to enter your password and two-step. Note: if you have Cardinal Key, it will be prompted just for two-step.

Enabling Mail and Calendar

  1. Once completed, this page will appear. Enable Mail and Calendar, along with any other application you'd like to sync.
     

    sync options

    Now that you've set up Google Sync, synchronization will begin automatically if you have Push enabled on your device. 

Option 3: Configuring your Stanford email to the Gmail app

Note: Unless you are exempt from Cardinal Key, you will need to enroll your phone into Stanford's Mobile Device Management system (MDM) and download a Cardinal Key before you can use Gmail or any other Google workspace app. For more information refer to Install a Cardinal Key on an iOS Device.

  1. Download the Gmail application from the App Store.

  2. Open the Gmail app and click on the Sign in button.

    Gmail app home screen you will select sign in

  3. When asked to Add an account, select Google, and then Continue on the popup afterwards.

    Add account prompt to set up your email, you will select Google

    Pop up window that reads Gmail wants to use google.com to Sign in, you will select Continue

  4. Next, you will sign in with you Stanford email and click Next.

    Sign in window, you will sign in with your Stanford email and select Next. This will require you to use two-step authentication

    • When prompted go through two-step authentication.

    Duo authentication alert, select Yes this is my device. You will be take to your Gmail inbox with full access to your Stanford Gmail

  5. After Duo authentication, you should be taken to your Gmail inbox with full access to your Stanford Gmail account.
    • Google calendar can be installed from the app store, it should automatically be signed in.

More information

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