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How to Configure Your Android Device for Stanford Google Mail & Calendar

Google's site provides information regarding using their tools. Use the following instructions for Stanford-specific account information.

Before you begin

For anyone non-exempt from Cardinal Key, an exemption will need to be requested. Please contact your local IT to request a CK exemption.

For previously-activated Android devices

To add your Stanford G Suite account to a previously-activated Android device:

  1. From the home screen, press Menu.
  2. Press Settings.
  3. Press Accounts & Sync.
  4. Press Add an Account.
  5. Press Google.
  6. Choose Next.
  7. Choose Already have a Google Account  [Sign in].

  8. Sign In with your Google account:

    • Username = sunet_id@stanford.edu
    • Password = your Google account password

    Then click [Sign In]

  9. When presented with options to choose what data to sync, check Sync Contacts, Sync Gmail and Sync Calendar.

  10. Once you have downloaded additional Google apps from Google Play like Google Docs, you will be able to return to this menu and enable syncing of this and other Google applications.

    The majority of applications (Gmail, Google Maps, Google Calendar) will then either present you with a consolidated view or allow you to choose Menu and Switch Account to toggle between your personal Gmail account and your Stanford G Suite account.

For new Android devices

To add your Stanford G Suite account to a new Android device (or one upon which you have just performed a complete reset to factory defaults), simply perform step 8 above when prompted for your Google account address during the first-boot activation wizard.

To access the resources of your other Google accounts (e.g., personal Gmail), you will then need to perform all of the above steps, substituting your Gmail username and password in step 8.

Using the Gmail App

  1. Download the Gmail application from the Google Play Store.
    • Open the app after it's been installed.

  2. Click on the Sign in button. When asked to "Add an Account", select Google.

    List of email providers with Google highlighted.

  3. Sign in with your Stanford email and select Next.

    Google Sign in screen, you will sign in with your Stanford email and select Next.

    • On the next prompt from Google, select Accept to be taken to the Stanford login.

      Google prompt stating that you will be sent to Stanford Login, select Accept

  4. Sign in with your SUNet ID and password.

    Sign in with your SUNet ID and password then select Login to be taken to Duo Authentication.

  5. After Duo Authentication, you should be taken to your Gmail inbox with full access to your Stanford Gmail account.

    Duo Authentication pop up, confirm Duo Push to be taken to your Gmail inbox.

  6. Once you are signed into your Gmail, you can dowload your Google Calendar and it should be signed in automatically.
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