Guidelines about temporary movement of office equipment during the shelter-in-place order
This provides general guidelines to assist local units in determining the temporary movement of Stanford-issued office equipment and furnishings for staff. Additional reminders about traveling to campus as well as web resources to support telecommuting are also included. Local departments and units may define more restrictive guidelines.
The authority to grant approval to temporarily remove Stanford-issued resources rests with managers. Managers should provide their staff members an email granting permission and listing the specific equipment that can be taken before the staff member takes it. The staff member should have that email when they are moving the equipment. Managers are responsible for tracking those items that have been temporarily removed from offices as well as for ensuring the items are returned.
Please be considerate and mindful of our colleagues who are still working in the office. Common areas are being regularly cleaned and disinfected. When returning to the office it is imperative that social distancing is maintained and common materials and supplies are not removed from kitchens and supply cabinets. Managers should relay this directive to staff when approving trips to return to the office.
There are limited conditions when staff should be traveling to campus during this time. Guidelines were provided by Stanford’s Office of General Counsel and can be found on the HealthAlerts website.
Please keep this advice in mind:
Manager approval is required prior to removal of Stanford-issued equipment and furnishings by the employee. These guidelines identify which materials can and cannot be removed from offices.
Only free-standing (i.e., unmounted) monitors can be brought home.
Other monitor types must not be moved or transported, including:
Items designated for your personal use at work can be temporarily brought home. These include:
Office chairs should be left in the office. Managers may individually approve office chairs that have been ergonomically fitted to the individual requestor to be temporarily taken home.
Other office equipment and furnishings cannot be moved or transported, including (but not limited to):