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Zoom Meetings to Require Passwords Starting June 23

Added layer of security will help to ensure only invited participants join meetings
Friday, May 29, 2020

NOTE: This article was updated on July 23, 2020, to reflect that the password requirement no longer applies to webinars hosted in Stanford Zoom. Webinars may be password protected but passwords are not required for webinars.

Beginning  June 23 at 7 p.m. PST, passwords will be required for all meetings that use Stanford Zoom. This includes meetings you may have already scheduled and personal meeting rooms. 

Zoom is making passwords a required setting to provide an added layer of security. After this change goes into effect, you’ll no longer be able to schedule meetings without applying a password nor will you be able to disable this in your settings.

Webinars: What You Need to Know

Based on customer feedback, Zoom has decided not to require passwords for future webinars.  However, when the password requirement was deployed at Stanford on June 23, Zoom inadvertently applied it to webinars.  Therefore, upcoming webinars will have passwords. Zoom expects to resolve this issue and make the password requirement optional for future webinars. 

In the meantime, webinar organizers should communicate passwords to participants.

Scheduling or hosting meetings: What you need to know

Review your existing upcoming meetings. For meetings that have already been created with a password, you don’t need to do anything. But should you have recurring or scheduled meetings taking place after or continuing past June 23, that aren’t protected with a password, you’ll need to create one. Here’s how to communicate the change to participants:

  • Cancel the meeting you want to protect and let participants know you’ll send a new invite.
  • Create a new meeting with a password and send an updated meeting invite to participants with the new link. 

You can also edit your existing meeting to add a Zoom password. Remember, if you don’t add a password to meetings scheduled to take place after June 23, participants will not be able to join the meeting. 

Meetings using a Personal Meeting ID (PMI)

With this change, meetings that use your Personal Meeting IDs (PMI) will also be password protected. 

Your PMI will use a unique password that stays the same for every meeting. Zoom will auto-generate the first password for your PMI but you can customize it via your Zoom profile page on the Zoom web portal. To enable others to join an instant meeting using your PMI, you’ll need to share the password with them.  

Be sure to update any PMI meetings you’ve previously scheduled that take place after June 23, if they don't have a password. 

Joining meetings: What you need to know

After June 23, if you join a scheduled Zoom meeting by clicking a link in an email invitation or through a desktop calendar invitation, nothing will change. The meeting password will be embedded in the link so there’s no need for you to enter it manually. 

If you join a meeting by entering a meeting ID, you’ll need to enter a password, too. The meeting password can be found in the invite sent to you by the host underneath the meeting ID.

Joining an instant meeting using a Personal Meeting ID (PMI)

If you join an instant meeting using a Personal Meeting ID (PMI), you’ll need to enter the password provided to you by the meeting host.

Joining a meeting by phone

If you join a Zoom meeting from your phone, you’ll need to enter a numeric password.

  • For scheduled meetings, the meeting invitation will contain a numeric password for participants joining via phone.
  • If you join a scheduled meeting from a Zoom client by clicking the “Join” link and then choosing to dial in via phone for audio, the phone password will be in the dial-in information under the “Phone Call” tab of the “Join Audio” option in the meeting controls. 

Joining conference room meetings using the Cisco panel

If you join a scheduled Zoom meeting displayed on the Cisco panel meeting screen, you won’t need to manually enter a password. If you join a Zoom meeting by manually entering the Meeting ID on the display, you’ll be prompted to enter a password after dialing into the meeting.

Get help

If you have questions, please submit a Help request or call the University IT (UIT) Service Desk at (650) 725-4357.

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