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How to Choose Your New Microsoft Login

This information is for the School of Medicine.

Your new Microsoft login requires an authentication method — a way to verify your identity before you can access your account. 

The best choice depends on how you like to work and the devices you use for your university email and other Microsoft apps. 

Before you choose, keep this in mind:

  • Windows, Linux, and Android users can use the Microsoft Authenticator app. 
  • Apple device users can use the Microsoft Authenticator app or an Apple Passkey: 
    • Mac only: An Apple passkey is all you need — no additional app is required. 
    • Mac and iPhone/iPad: You can use an Apple passkey, but you'll also need to install the Microsoft Authenticator app on your iPhone and set it up with your Stanford account. You can get the app through the Self Service app on your phone if your device is university-managed.

All three options in the table below are secure and approved for university use.

MethodMicrosoft Authenticator App Apple PasskeyYubiKey Security Key
Suitable forMost people, especially if you're comfortable with Duo and use your smartphone regularly

iPhone, iPad, or Mac users who want the simplest experience

Those who already own a YubiKey and are comfortable using it or don’t have a compatible smartphone

What you need

  • Smartphone (iOS 16+ or Android 8.0+)

  • Notifications must be enabled

  • Apple device with Touch ID or Face ID (macOS Ventura+ or iOS 16+)

  • iCloud Keychain must be on

  • YubiKey 5 series or newer($25-$50)

  • FID02-compatible model

 

How it works

Approve login requests by entering a two-digit code on your phone

Use biometrics (Touch ID or Face ID) to sign in

Insert the physical key into your device and tap it when prompted

Pros

  • Works for all device types

  • Familiarity if you've used Duo

  • Seamless on Apple devices

  • No separate app needed

  • Works without a phone

  • Simple login experience

Cons

Requires your phone to be charged and nearby

Only works within the Apple ecosystem

  • Costs money to purchase

  • Must carry it with you

  • Can be lost or misplaced

Setup instructions

If you have questions, please submit a Help request.

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