University IT
New Microsoft Login + Intune: Guide for School of Medicine
Starting June 2026, the School of Medicine is transitioning to a new, modern login system for your university Microsoft 365 apps, like Outlook email, Teams, and OneDrive. This will better protect your account and data and make collaboration easier and safer.
What’s changing
- Your login: After a one-time setup, you’ll use the new login for passwordless login to university Microsoft services. Your login for other services like Google, Zoom, and Slack stays the same.
- Your security: The new system includes an extra layer of protection called Microsoft Intune, which works quietly in the background to make sure your device is safe before you access university data.
Here's your roadmap
To start, set up your new Microsoft login. Then, connect your devices to Intune using the instructions for each device type. Finally, verify connected devices on the Company Portal site.
Be sure to wrap everything up by July 20 to keep your access to university Microsoft services running smoothly.
Your new Microsoft login requires setting up an authentication method — a way to verify your identity when accessing university Microsoft apps. All three options below are approved for university use and provide strong security. If you’re not sure which method to choose, check out our guide.
Once our systems update (within 24 hours), you'll access your new login when you sign into university Microsoft apps or websites.
Option: Authenticator app
Use the Microsoft Authenticator app for easy sign-ins to your Microsoft account. Simply approve the sign-in request on your phone by entering a two-digit code. For added security, you can also create a passkey within Authenticator.
Option: Apple passkey
If your Mac has Touch ID, you can create an Apple passkey that syncs to iCloud. This lets you sign in to Microsoft using Touch ID or Face ID across all your Apple devices—no Authenticator app needed.
Option: YubiKey
If you have a YubiKey, you can add a YubiKey security key to your Microsoft account. A security key is a physical device with a unique pin to sign into your account.
Once your login is set up, connect every device you use for email and other university Microsoft services to Intune, including your phone if you check email on it.
Timing-wise, when you start depends on your device. Some devices will prompt you to get started, while others need about 24 hours after you set up your login. Check the instructions specific to your device to see what to expect.
Windows
Most Windows devices will automatically enroll in Intune. If your device isn't eligible for auto-enroll, you'll get a prompt from BigFix to launch an app that will guide you through the enrollment process.
Apple
macOS and iPhone devices need a quick one-time registration to connect to Intune. To start, look for a pop-up notification on your Mac. On your iPhone, open the Self Service app.
Linux
Install Microsoft Edge and enroll your device in Intune. (Tested on Ubuntu 24.04.3 LTS and Red Hat Enterprise Linux (RHEL) 9.6.)
Android
If you're currently using an Android for Stanford work, it should already be enrolled. Otherwise, follow these instructions to enroll your device.
To see all your devices connected to Intune, visit Microsoft's Company Portal website. Depending on what you're using, it will show up as "enrolled" in Intune (Windows, Android, or Linux) or "registered" in Intune (macOS, iOS, and iPadOS).
Newly connected devices can take up to one hour to appear in the Company Portal, so don't worry if you don't see it right away.
