Before You Migrate

• Search your Box content to identify the files that you own.
• Delete files that you no longer need. 
• Files that are no longer useful to you may be appropriate for the Stanford Archives, which collects materials of enduring historical value. Learn more about materials of particular interest to the archives.

• Locate Box file links or embeds that you have shared publicly on a website or other content-sharing platforms. 
• For more detailed instructions, refer to the UIT news article: Update External Sharing Links Before Your Box Migration.

• Remove yourself from shared files and folders to which you no longer need access.
• Remove collaborators who no longer need access to content shared by you.
• Accept any pending collaboration requests, as these will not transfer.

• Permissions for files and folders shared with Stanford collaborators will be copied over. Let your collaborators know they'll need to access the files in a new location.
• Permissions for files and folders shared with people outside of Stanford won't be copied over. Re-share your files and folders with external collaborators after your migration is complete.

• Comments made through the Box user interface will not be preserved.
• To retain comments, cut and paste them into a Google or Word doc.

If the owner of a file is no longer in your department, ownership must be changed before migration. If the owner is still a Stanford employee, you should ask the current owner to change ownership (do not change to co-owner). If the owner has left Stanford:

• If you are listed as an editor, you can request owner permission by submitting a Help request.
• If you are not at least an editor, you'll need to obtain a signoff from the Privacy Office, or a written request from the person who owns the file (and has left Stanford.)