Note: This project does not currently include Medicine Box content. It pertains to Stanford University Box only.
Driven by greatly increased costs for the Box service, Stanford is taking steps to transition away from the use of Stanford University Box. University IT (UIT) offers other file-sharing solutions that provide similar capabilities as Box, with the added benefit of fully integrating with productivity tools already used by the university. Streamlining our file-sharing options will help the university reduce expenses while also simplifying collaboration.
UIT will centrally manage the migrations and move Box content to a new folder on Google My Drive, Google Shared drives, or Microsoft OneDrive. The migrations use a third-party tool with experience helping higher ed institutions migrate storage solutions.
When it's your turn to move, you'll receive an email notification plus several reminders. Review the "Before You Migrate" guide to learn how to prepare.
Migrations are scheduled in waves and typically take about two weeks to complete. To understand what to expect, review the "During and After Your Migration" guide.
If Stanford Workgroup Manager lists you as an administrator for a workgroup linked to a shared Stanford University Box account, you'll be notified before the content migrates.
View a recording a 1.5-hour training session taught by the University IT Tech Training team. Access class training materials and other resources.
All files and folders must be moved out of Stanford University Box by Dec. 1, 2022. Migrations are underway and being scheduled in waves.
Google Drive and Shared drives are Stanford’s preferred solutions. University IT also supports Microsoft OneDrive. Please check with your local IT professional to see whether your school/department/unit already has a preferred storage solution. For Principal Investigators (PIs) and research groups, the SRCC Oak storage environment is available to hold research data or backups of datasets.
Google Shared drives are shared spaces where teams can store, search, and collaborate on a library of team-owned files. Google Drive can be used as your personal storage in the cloud.
Collaborate in real-time using Word, Excel, and PowerPoint across web, mobile, and desktop. Store, access, and search your individual and shared work files from all your devices.
Visit our Box Migration Project: Frequently Asked Questions page for answers to common questions. If you have additional general migration questions, please submit a Help request. If you have questions about your migration schedule or should you not be able to access your content as expected, please contact your local IT support team.