Stanford University Box Migration Project
Retiring Stanford University Box
Note: This project does not currently include Medicine Box content. It pertains to Stanford University Box only.
Driven by greatly increased costs for the Box service, Stanford is taking steps to transition away from the use of Stanford University Box. University IT (UIT) offers other file-sharing solutions that provide similar capabilities as Box, with the added benefit of fully integrating with productivity tools already used by the university. Streamlining our file-sharing options will help the university reduce expenses while also simplifying collaboration.
Plan for a smooth migration
UIT will centrally manage the migrations and move Box content to a new folder on Google My Drive, Google Shared drives, or Microsoft OneDrive. The migrations use a third-party tool with experience helping higher ed institutions migrate storage solutions.
Before you migrate
When it's your turn to move, you'll receive an email notification plus several reminders. Review the "Before You Migrate" guide to learn how to prepare.
During and after your migration
Migrations are scheduled in waves and typically take about two weeks to complete. To understand what to expect, review the "During and After Your Migration" guide.
Workgroup folder migrations
If Stanford Workgroup Manager lists you as an administrator for a workgroup linked to a shared Stanford University Box account, you'll be notified before the content migrates.
What to expect
Training and resources
Migrating to Google Drive
View a recording a 1.5-hour training session taught by the University IT Tech Training team. Access class training materials and other resources.
Migrating to Microsoft OneDrive
- Microsoft’s OneDrive Help and Learning
- LinkedIn Learning for Stanford: Search for “onedrive” (requires Stanford authentication)
Project timeline
All files and folders must be moved out of Stanford University Box by Dec. 1, 2022. Migrations are underway and being scheduled in waves.
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February 2023Project completes and Stanford University Box is officially retired on Feb. 28, 2023
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December 2022All data is moved from Box to alternative solutions by Dec. 1, 2022
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February 2022Phased migrations to Stanford-supported alternative solutions begin
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SUMMER 2021Period to complete data cleanup and premigration activities
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Spring 2020
Three-year plan to reduce Stanford University Box is announced
File sharing and storage options
Google Drive and Shared drives are Stanford’s preferred solutions. University IT also supports Microsoft OneDrive. Please check with your local IT professional to see whether your school/department/unit already has a preferred storage solution. For Principal Investigators (PIs) and research groups, the SRCC Oak storage environment is available to hold research data or backups of datasets.
Google My Drive and Shared drives
Google Shared drives are shared spaces where teams can store, search, and collaborate on a library of team-owned files. Google Drive can be used as your personal storage in the cloud.
Microsoft OneDrive
Collaborate in real-time using Word, Excel, and PowerPoint across web, mobile, and desktop. Store, access, and search your individual and shared work files from all your devices.
Get help
Visit our Box Migration Project: Frequently Asked Questions page for answers to common questions. If you have additional general migration questions, please submit a Help request. If you have questions about your migration schedule or should you not be able to access your content as expected, please contact your local IT support team.
