University IT
What's New in Workgroup Manager
In April 2026, you will log in to an enhanced Workgroup Manager application. These enhancements will still allow access to all the same information, features, and functionality.
New features:
- Email notifications for Workgroup transactions
- Adding an expiration date for new members
- Adding comments to most of the transactions on workgroups
- A new tab showing transactional history for a workgroup
- API updates with a few additional parameters and an additional endpoint specifically for transactional history
Email notifications
My Workgroups View
For each workgroup listed under the notifications tab, users are shown workgroups for which they are an administrator.
Under this tab a user is shown a Workgroup and three columns:
Frequency Column: Users can select how often they receive notifications: None, Real-time, Daily, or Weekly. Once an option is selected, the "Update For" and "User Type" columns will become available.
Update For: This option allows you to select whether only admins, members, or both should receive email notifications.
User Type: The administrator can select which notification types to receive: All, SUNet IDs, Certificates, or Nested Workgroups.
Properties tab view
Notifications here are found in the properties tab as an additional button. Once clicked, a modal pops up with allowed selections.
In this menu, administrators can configure their email notification preferences as mentioned above with "Frequency," "Update For," and "User Type" options.
Receiving emails
Notifications on updates will be sent to the user's Stanford email address as shown in the example below.
Expiration dates
An administrator is now able to add an expiration date when adding new single or multiple members. Expiration dates are only allowed when adding members.
The expiration date will appear in a new column, "Expiration Date," seen in the members list.
Once the expiration date ends, the member will be automatically removed.
Comments
This is a new UI feature where comments can be added in a new comment field for multiple actions done in Workgroup Manager. Such actions include adding an administrator or member, removing an administrator or member, adding a linkage, removing a linkage, etc. All comments can be viewed in the Transactional History tab.
Transactional history tab
The transactional history tab is the main UI feature we are implementing. In this tab, users are able to see the history of a workgroup, such as, added members, removed members, adding linkages, removing linkages, comments added per operation, the time the operation was made, and the user (operator) of the operations.
The amount of history shown has a row limit of 200 before the user needs to go to the next page to see the remaining history.
The user is able to filter as one would in the administrator and member tabs.
Workgroup API changes
The Workgroup API will have some updates as well to reflect the new UI changes:
- Users will now be able to add an optional “Comment” parameter for addition or removal of members or administrators.
- There will be a new Workgroup API end point to get histories of a workgroup.
- An optional “expirydt” parameter in the format of “yyyy-mm-dd” for adding a member.
Learn more at Workgroup RESTful Web Services API | University IT.
