Skip to content Skip to site navigation

Printer Recommendations

University IT recommends these printers based on several guiding principles including total cost of ownership, compatibility, supportability, print speed, and Energy Star standards. Full printer specifications can be downloaded from manufacturer's site; prices may vary depending on the options. While this site is updated on a regular basis, prices and options on SmartMart may change without notice. All prices are approximate and include tax and free ground shipping.

See the Printer recommendation guiding principles before you choose, and discuss with your local IT support to help select an appropriate printer for your group.

If you have any questions about this page, please contact University IT. Don’t see what you need?  Please contact your local IT support.

Need help picking a printer? Use the Printer Picker below.

Printer Picker

Printer Type

B&W Color Multi-Function   |  Help Me Choose
 

Workgroup Size

Small (less than 5 users ) Medium (up to 15 users)
Large (15+ users)             Department (30+ users)   |  Help Me Choose

 

Note: Multi-function printers are only available for Medium and Department workgroup sizes. Additionally, all recommended multi-function printers can print in B&W and Color.

Small Workgroup B&W (up to 5 users)

HP LaserJet Pro M402dne

 

  • Speed (pages/minute): 40 ppm B&W
  • Recommended duty cycle (pages per month): up to 4,000 pages
  • Resolution: 1200 x 1200 dpi
  • Maximum paper size: 8.5 x 14 in. (Legal)
  • Standard paper capacity: 250 sheets
  • Maximum paper capacity with optional tray(s): 800 sheets
  • Duplex: Yes
  • Connectivity: USB 2.0 and Ethernet

Approximate printer price with tax: $205

Approximate black toner cost with tax (9,000 pages yield): $175

Download printer specifications (PDF) here.
 

Medium Workgroup B&W Printer (up to 15 users)

HP LaserJet Enterprise M607dn - New!

  • Speed (pages/minute): 55 ppm B&W
  • Recommended duty cycle (pages per month): up to 20,000 pages
  • Resolution: 1200 x 1200 dpi
  • Maximum paper size: 8.5 x 14 in. (Legal)
  • Standard paper capacity: 650 sheets
  • Maximum paper capacity with optional tray(s): 3,600 sheets
  • Duplex: Yes
  • Connectivity: USB 2.0 and Ethernet

Approximate price with tax: $975

Approximate black toner cost with tax (25,000 pages yield): $245

Download printer specifications (PDF) here.
 

Large Workgroup B&W Printer (15+ users)

Xerox Phaser 5550DN

  • Speed (pages/minute): 50 ppm B&W
  • Recommended duty cycle (pages per month): 50,000 pages
  • Resolution: 1200 x 1200 dpi
  • Maximum paper size: 11 x 17 in. (Tabloid)
  • Standard paper capacity: 1,100 sheets
  • Maximum paper capacity with optional tray(s): 5,100 sheets
  • Duplex: Yes
  • Connectivity: USB 2.0 and Ethernet

Approximate price with tax: $2,870

Approximate black toner cost with tax B&W (35,500 pages yield): $145

Download printer specifications (PDF) here.
 

Small Workgroup Color (up to 5 users)

Xerox Phaser 6510DN

  • Speed (pages/minute): 30 ppm B&W, 30 ppm Color
  • Recommended duty cycle (pages per month): up to 3,000 pages
  • Resolution: 1200 x 2400 dpi
  • Maximum paper size: 8.5 x 14 in. (Legal)
  • Standard paper capacity: 300 sheets
  • Maximum paper capacity with optional tray(s): 850 sheets
  • Duplex: Yes
  • Connectivity: USB 3.0 and Ethernet

Approximate printer price with tax: $300

Approximate black toner cost with tax (5,500 pages yield): $130

Approximate Cyan, Magenta or Yellow toner cost with tax (4,300 pages yield): $176 each

Download printer specifications (PDF) here.
 

Medium Workgroup Color Printer (up to 15 users)

HP Color LaserJet Enterprise M652dn

  • Speed (pages/minute): 50 ppm B&W, 50 ppm Color
  • Recommended duty cycle (pages per month): up to 14,000 pages
  • Resolution: 1200 x 1200 dpi
  • Maximum paper size: 8.5 x 14 in. (Legal)
  • Standard paper capacity: 650 sheets
  • Maximum paper capacity with optional tray(s): 2,600 sheets
  • Duplex: Yes
  • Connectivity: USB 2.0 and Ethernet

Approximate price with tax: $1,320

Approximate black toner cost with tax B&W (27,000 pages yield): $310

Approximate Cyan, Magenta or Yellow toner cost with tax (22,000 pages yield): $440 each

Download printer specifications (PDF) here.
 

Large Workgroup Color Printer (15+ users)

Xerox Phaser 7500DT

  • Speed (pages/minute): 35 ppm B&W, 35 ppm Color
  • Recommended duty cycle (pages per month): up to 20,000 pages
  • Resolution: 1200 x 1200 dpi
  • Maximum paper size: 11 x 17 in. (Tabloid)
  • Standard paper capacity: 1,100 sheets
  • Maximum paper capacity with optional tray(s): 2,100 sheets
  • Duplex: Yes
  • Connectivity: USB 2.0 and Ethernet

Approximate price with tax: $3,640

Approximate black toner cost with tax B&W (19,800 pages yield): $355

Approximate Cyan, Magenta or Yellow toner cost with tax (17,800 pages yield): $515 each

Download printer specifications (PDF) here.
 

Small/Medium Workgroup Multi-Function Color Printer (up to 15 users)

Xerox WorkCentre 6515DN

  • Speed (pages/minute): 30 ppm B&W, 30 ppm Color
  • Recommended duty cycle (pages per month): up to 3,000 pages
  • Resolution: 1200 x 2400 dpi
  • Maximum paper size: 8.5 x 14 in. (Legal)
  • Standard paper capacity: 300 sheets
  • Maximum paper capacity with optional tray(s): 800 sheets
  • Duplex: Yes
  • Connectivity: USB 3.0 and Ethernet
  • Features: Print, copy, scan, fax, email

Approximate price with tax: $540

Approximate black toner cost with tax B&W (5,500 pages yield): $130

Approximate Cyan, Magenta or Yellow toner cost with tax (4,300 pages yield): $ 175 each

Download printer specifications (PDF) here.
 

 Department Multi-Function Color Printer (30+ users)

Xerox WorkCentre 7545

  • Speed (pages/minute): 45 ppm B&W, 45 ppm Color
  • Recommended duty cycle (pages per month): up to 200,000 pages
  • Resolution: 1200 x 2400 dpi
  • Maximum paper size: 12.6 x 19 in.
  • Standard paper capacity: 620 sheets
  • Maximum paper capacity with optional tray(s): 2,080 sheets
  • Duplex: Yes
  • Connectivity: Ethernet
  • Features: Print, copy, scan, fax, email

Approximate price with tax: $7,955

Approximate black toner cost with tax B&W (26,000 pages yield): $180

Approximate Cyan, Magenta or Yellow toner cost with tax (15,000 pages yield): $190 each

Download printer specifications (PDF) here.
Last modified November 2, 2017