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File Storage Security FAQs

What is the goal of the File Storage Security Program?

The file storage security program was established to reduce the risk of unauthorized access to sensitive data across all major university file storage systems by proactively identifying and remediating unduly exposed files, implementing automated protection mechanisms, and archiving unneeded data.

What file storage systems are being scanned?

Currently Google Drive, Box, OneDrive, AFS, and select departmental Windows file servers are being scanned by the automated tool.

What data does the automated tool identify as High Risk?

The automated tool searches for patterns indicative of sensitive data such as Social Security Numbers, credit card numbers, medical record numbers, and bank account numbers.

How do I prevent my files from being scanned in the future?

All broadly shared files are scanned (i.e., those shared with 100 or more individuals). To prevent your file from being scanned, reduce the access permissions of your files to the minimum number of people that need to collaborate on the file.

Are people reading through my private files?

The automated tool is only scanning the contents of broadly shared files (i.e., those shared with 100 or more individuals). Manual inspection is only performed when necessary, such as part of an investigation.

Last modified November 30, 2018