Resources to navigate transitions in Google Workspace
Due to changes in Google Workspace, the amount of data that can be stored at no cost in My Drive and each shared drive will change, as shown below. If the free storage allocation isn't enough, more can be purchased through the university.
Exceeding the storage limit after it is applied will result in "read-only" access until storage is reduced or more is purchased. You and your colleagues will still be able to access the drive and download data, but won’t be able to do anything that adds content, like upload or create new files or copy or edit existing ones. If you leave the content in "read-only" mode for an extended period, you'll get a reminder to take action.
As a manager, you control who can add or create content in the shared drive. You can also remove yourself from the role if you've named another manager.
With a few clicks within Google Drive, you can see how much storage a specific shared drive uses.
There are a few ways to clean up shared drives you manage to reduce storage, increase efficiency, and control costs.
Google Workspace is just one storage option. To understand the Stanford-supported solutions available to you, refer to the Storage Options Guide.
Starting Aug. 1, 2024, you can purchase additional Google Workspace storage through the university. Here's what you need to know to begin planning.
If you need more help deciding where to store your data related to changes to the Google Workspace service, speak to UIT's storage consultants.
Please read carefully, as the best way to get help depends upon the nature of the request: