Google Workspace: Storage Options Guide
Learn more about storage alternatives and how to migrate data
Explore Stanford storage solutions
If real-time collaboration in Google Workspace isn't essential, consider alternative storage solutions supported by the university. For research storage, Oak, GCP, and AWS Glacier are the preferred choices of many at Stanford. Assess your needs and review features and pricing. When you're ready, prep your data for migration. Here are three steps to get started.
1. Review questions to help you choose
Answer a few basic questions to get high-level guidance on which storage services best suit your data type, amount, and required features.
2. Compare the storage solutions
Search a menu of solutions and filter options based on the parameters you enter to compare solutions in a matrix view. Switch to a card view for more detailed guidance.
3. Prepare to migrate your data
If you have Low or Moderate Risk data, you can use Globus, a platform for high-speed data transfer. Doing a little prep work before transferring Google app files is helpful.
More ways to take action
Purchase more Google Workspace Storage
If your Google Workspace storage needs exceed the storage limit, you can submit a PTA to purchase more through the university. Monthly billing will be based on actual usage.
Request a storage consultation
Request a storage consultation if you need help deciding where to store your data related to Google Workspace service changes.
Additional resources
Questions or support
Please read carefully, as the best way to get help depends upon the nature of the request:
- If you have feedback for the project team, please use this form to reach out.
- If you need technical support, please submit a Help request.
- If you have questions about where to store content currently in Google Workspace, please submit a storage consulting request.
Resources
Guide pages
Tools
How-tos
- How to check My Drive usage
- How to check your shared drive usage
- How to understand "read-only"
- How to find a shared drive ID
- How to clean up a Google Drive
- How to clean up a shared drive
- How to purchase more Google Workspace storage
- How to migrate Google Drive data with Globus
- How to manage shared drive access
Communication
- Transitioning to a Sustainable Google Workspace (Jan. 23, 2024)
- Navigating the Next Era of Google Workspace for Education (Aug. 15, 2023)
