To learn more about upcoming changes, refer to the University IT news article Transitioning to a Sustainable Google Workspace.
Preparing for the next era of Google Workspace
To learn more about upcoming changes, refer to the University IT news article Transitioning to a Sustainable Google Workspace.
Google will no longer provide higher education institutions with unlimited, free storage. To adapt to this change, the university is introducing new policies to optimize our storage solutions.
The Google Workspace Optimization Project is a multi-year initiative to prepare the university for a sustainable, "next-era" Google Workspace. The project team continues to gather input from IT leaders, campus advisory groups, high-storage users, and other stakeholders to identify potential solutions to support our transition to a service that's no longer free.
Rest assured, Google Workspace will remain a preferred collaboration tool and you’ll continue to have access to My Drive; shared drives; Google Docs, Sheets, and Slides; and all the other Google services you currently use.
While most of us can keep using the free base Google Workspace service without moving data or buying more storage, some individuals will need to take action due to these changes:
Here's how to know if the storage limit will impact you, and what actions you'll need to take.
View how much content you're storing in My Drive and refer to these guidelines:
Explore how much storage your shared drives use and consider that:
If applicable, start thinking about budget requests or explore alternative storage platforms.
If your storage use is over 500 GB, look for an email with more information about available support options.
Use the resources in the new Storage Options guide to explore your options and take the net steps.
You're encouraged to explore what's contributing to your usage and clean up your data — even if you're not exceeding the storage limit.
Review your total storage footprint to understand what items drive increased storage.
Clean up your Google Drive files and folders to reduce storage and stay organized.
Remember, personal files should not be stored in your Stanford University Google Workspace account.
Know the people who are involved in this project and submit a form if you have feedback, need help, or would like to request a consultation.
Support is available if you need it.
Share feedbackSubmit a Help requestSubmit a Storage consultation request