In February 2021, Google announced it would be phasing out the unlimited and free storage allocation previously available to schools and universities that use Google Drive. Instead, it will offer a base amount of storage for a fixed fee and a charge for additional storage.
Though Stanford has not yet been subject to Google’s new terms, the Google Workspace Optimization Project is a multi-year initiative aimed at preparing the university for this inevitability. The project team is gathering input from high-storage users and other stakeholders and identifying potential solutions to support our transition to a Google Workspace service that's no longer free. Information will be shared when it becomes available as the project team focuses on:
- establishing efficient processes for managing My Drive and de-provisioning accounts when individuals leave the university
- developing policies for Shared drives, including guidelines for their creation and use
- exploring quotas for My Drive accounts
Please be assured that Google Workspace isn't going away. It will remain a preferred collaboration tool, and more than 90% of us won't be impacted by the storage quotas or need to take any action.
In the meantime, everyone is urged to review their Google storage usage to ensure reasonable consumption of the university's cloud resources. Below are some tips and tools to help you get started.