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Return to Campus Technology Checklist

Ensure your technology is ready to use in your on-campus space

If you're returning to on-campus work after an extended period of working remotely, welcome back! To navigate the transition and ensure your technology will be ready to use when you need it, check out the tips, reminders, and resources in this guide.

 

Before You Return to Work on Campus

Take a photo of the connections between your devices and accessories at home and use it for reference when setting back up on campus. 

Gather your equipment

When returning to campus, be sure to bring back the equipment you'll need onsite if you took it home. This may include your laptop, as well as peripheral equipment such as power cords, headphones, cables, mouse, docking stations, keyboards, and webcams.

For employees whose work agreements are approved for continuation as hybrid work arrangements, office equipment taken home may continue to be used remotely with designated approval. As you reacquaint yourself with your onsite workspace, consult with your manager and assess your needs in the days and weeks ahead.

Collect keys and ID card

Don't forget your desk key and Stanford ID card. Campus Card Services is available to help you update or replace lost campus ID cards. Or download the Stanford Mobile app, which can now serve as your campus ID and provide direct access to the Health Check tool.

When You Return to Campus

Give yourself some extra time to connect your devices to the network and allow for updates — especially if your device was purchased during remote work and hasn't yet been on the Stanford network.

Connect to on-campus Wi-Fi

When you are on campus, connect your devices to the "Stanford" or "eduroam"  network. Certain networks were consolidated during the remote period. For more details, refer to Wireless Network and Services. 

Install device updates

If you were using your laptop at home, most of the updates should have come through. However, if your device has been idle or in storage, it will likely need updates. Either way, checking for updates is always a good idea. Set aside time to install updates and make sure the apps you need are installed and working.  

Test your printer

Check that your computer can connect to the local printer and test that you are able to print. If your department has upgraded to Cardinal Print, visit the Cardinal Print webpage to learn more.

Consider your phone

If you use a desk phone, don't forget to turn off call forwarding when you return to campus. On the other hand, if you use a softphone, you may want to leave it on.

Check batteries

Check batteries in all equipment that was left on campus; install fresh ones as needed.

Think about device health

Remember to check the status of your device compliance.  

When You're Ready to Manage an On-Site Meeting

Adjust your invites to accommodate on-site and hybrid meetings and keep in mind that technology in some conference rooms has been upgraded during the remote period. 

Add rooms to your meeting invites

Be sure to add rooms to your meetings. For ongoing meetings, save with the "recurrence" option. If the room has already been reserved for the time you've requested, you will receive a notification that the room has declined your invite.

Unmute the room

Should your room be muted via Zoom,  follow these instructions, which are also posted on Cisco Panels on the Stanford Redwood City (SRWC) campus:

  • Ensure your mics and Cisco panel are showing green.
  • If your mics and panels are both green and you’re still muted,  press  *1 and then 2 on the panel keypad.

Know your meeting password

To join a meeting from the room panel, you need to enter the meeting password. You can find the meeting password in the meeting invite on your calendar. To learn more, visit How to Schedule, Launch and Manage a Video Conference. 

Filter background noise

You can use noise removal to filter out noises from your environment that may distract those on the other end of the Zoom call. To access this setting, tap the microphone icon on the top right corner of your Cisco Touch Panel and tap “Noise Removal.”

Get familiar with the panels in SRWC

You will notice a new look and feel to the room scheduling panels in SRWC. The panel applications migrated from Teem to Fusion. To learn more, visit the Enhanced Room Scheduling webpage.

Resources

Here are some resources to help you navigate your return to on-site work.

Get help

Need immediate help? Call the University IT Service Desk at 650.725.4357 (option 1).

If you need IT support for an issue related to on-campus technology set up, submit a Help request and we’ll get you connected with someone who can help.

See also