Most Technology Training classes will be delivered online until further notice.
Before each sesson, Tech Training will provide a Zoom link for live online classes, along with any required class materials.
The Blueprint for Effective Project Planning focuses on the Best Practices, Techniques, tools, and methods for effective project planning. This is recommended as the first session to be completed in this series.
Proper project planning serves as the blueprint for project success. It involves setting clear, achievable objectives, defining the scope accurately, and identifying all relevant stakeholders and their expectations. This planning phase sets the stage for the entire project lifecycle, ensuring that every subsequent step is aligned with the project's goals and objectives. Without a solid plan, projects are far more likely to face challenges such as scope creep, misallocated resources, and miscommunication among team members and stakeholders.
The workshop discusses the knowledge and skills necessary to effectively plan and execute projects across various industries.
It covers a wide array of essential topics, ensuring attendees understand the intricacies involved in successful project planning and the foundational principles of project planning, including the importance of setting clear objectives, defining scope, and identifying stakeholders. Adopting best practices and practical techniques will improve project performance, reduce waste, and enhance marketplace competitiveness.
TOPIC OUTLINE
Covered Workshop Topics will include:
1. Introduction to Project Planning
- Overview of Project Planning
- Key Concepts and Terminology
- Objectives of Project Planning
2. Setting the Stage: Understanding the Project Scope and Objectives
- Tools and techniques for defining and documenting project scope.
- Aligning objectives with business goals and stakeholder expectations.
- Strategies to avoid scope creep and its impact on projects.
3. Project Planning Frameworks and Methodologies
- Overview of Project Management Methodologies
- Factors to consider based on project size, complexity, and industry.
- Tailoring approaches for project success.
4. Developing the Project Plan
- Schedules, budgets, resources, risks, and communication plans.
- Tools and Software for Project Planning: Overview of popular project management software.
- Creating a Work Breakdown Structure (WBS)
5. Risk Management in Project Planning
- Identifying potential project risks.
- Assessing the severity and likelihood of risks.
- Developing risk mitigation and contingency plans.
6. Resource Allocation and Budgeting
- Techniques for estimating necessary resources, including manpower, materials, and time.
- Developing a project budget that reflects the project scope and resources.
- Strategies to keep the project within budget while maintaining quality.
7. Effective Communication and Stakeholder Management
- Developing a communication plan that addresses frequency, methods, and key messages for stakeholders.
- Identifying and managing stakeholders¿ expectations and needs.
- Techniques for improving stakeholder support and managing conflicts.
8. Monitoring and Controlling the Project Plan
- Establishing Key Performance Indicators (KPIs) and metrics for success.
- Methods for revising and adapting the plan based on performance feedback.
- Effective reporting tools and practices for keeping stakeholders informed.
9. Review
- Recap of key points covered and open floor for questions.
- Collecting feedback to assess the effectiveness of the workshop.
- Encourage participants to apply what they have learned and provide resources for further learning.
LEARNING OBJECTIVES
This workshop is designed to offer Program participants an opportunity to:
1. Understand the Fundamentals of Project Planning
2. Define key project planning terminology and concepts.
3. Gain an understanding for the importance of project planning in achieving project success.
4. Develop skills to define and document project scope accurately.
5. Learn how to establish and align project objectives with business goals and stakeholder expectations.
6. Gain Familiarity with Project Planning Frameworks and Methodologies
7. Understand how to select and tailor a project management methodology based on project specifics.
8. Gain Skills in Developing Comprehensive Project Plans
9. Understand the components and creation of a Work Breakdown Structure (WBS).
10.Identify techniques for risk identification, assessment, and mitigation planning.
11.Develop skills for managing and controlling project risks.
12.Improve Resource Allocation and Budgeting Skill
13.Develop a communication plan tailored to project needs and stakeholder expectations.
14.Gain stakeholder analysis and management skills to ensure project support and address conflicts.
15.Understand how to establish and use Key Performance Indicators (KPIs) for project monitoring.
16.Learn to apply lessons learned from past projects to improve future project planning processes.
17.Commit to continuous improvement in project planning and execution.
18.Develop the ability to analyze project planning approaches and their outcomes critically.
These objectives are designed to equip participants with the essential knowledge, skills, and tools to help them successfully plan their projects. Proper project planning will help them navigate the complexities of project management, from initial planning to execution and closure, ensuring better project outcomes.
