Incident Management
Overview
CardinalShield Incident Management (IM) provides a common operating picture across university schools, departments, and business units during incident response by enabling:
- Incident Management: Enhances university response with a centralized incident reporting system that automatically triggers notifications and response workflows to ensure all necessary personnel are promptly informed.
- Incident Decision-Making: Empowers university leaders and emergency managers with access maps and incident data, enabling informed decision-making and effective prioritization of response priorities.
- Task Assignment and Tracking: Facilitates task assignment, monitoring, and collaboration across departments, enabling each team member to track outstanding tasks and ensure the appropriate execution of all parts of the response plan.
- Communication and Collaboration: Supports multi-channel communication—via emails, messages, or calls—ensuring that everyone involved in the emergency response has access to information in real-time, regardless of location.
- Document Management: Allows for the staging of important documents within the system for quick and easy access during a response, while also automatically logging every action to ensure accountability and facilitate After Action Reporting.
- Resource Coordination: Streamlines resource requests and allocations, ensuring required materials, personnel, and equipment are identified and deployed for effective incident response.
Roles and Responsibilities
Department Operations Centers (DOCs)
DOCs are distributed across the university and play a crucial role in coordinating the internal response efforts of their respective schools or business units. They serve as the interface between the campus community and the university's EOC.
Situation Triage Assessment Team (STAT)
During a major event affecting a large part of the university, the STAT is activated to assess the magnitude and scope of the emergency. The STAT will determine whether it is necessary to activate the university EOC and DOCs.
University Emergency Operations Center (EOC)
During an extended emergency event, the Emergency Operations Center team will provide ongoing support and direction for response activities. The EOC team will define institutional priorities and provide policy direction for DOCs. Once activated, the EOC will continue to operate until the incident is resolved.
Training and Documentation
Training for DOC coordinators
DOC coordinators and teams can initiate actions, including activating a DOC roster and sign-in, assigning incident tasks, asking for resources, communicating with the STAT/EOC.
Training for STAT members
STAT team members coordinate the initial response to an event through a collaboration “room” used by STAT members only. This room contains information about the reported incident and documents decisions made by the STAT.
Training for EOC members
When the EOC is activated, team members report either in person or virtually and will log into CardinalShield to oversee and manage the response efforts.
Resources and Support
Resources
- Stanford Emergency Information
- IT Resilience Toolkit Stanford
- CardinalReady
- CardinalReady DOC Coordinator Toolkit (Stanford sign-on required)
- CardinalReady STAT Toolkit (restricted access)
Get Help
Please select Submit a Help request if you have a question or need to request a change or general support, such as:
- Add or remove a team member
- Onboarding assistance
- Training support
Please select Report a problem if you experience a technical issue or notice something not functioning correctly.

