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Authority Manager Enhancements Project

New features and enhancements to improve the way we manage authority

New features, a modern interface, and other exciting changes rolled out to Authority Manager on June 21. To learn more, visit Authority Manager App Gets New Look, New Features.

Watch this system demo recording to learn about the new features and functionality in Authority Manager. Download the presentation.

Overview and Goals

As the number of business applications used at Stanford increases, keeping track of who has authority to access data and perform administrative tasks becomes more complex. So does the work of granting and revoking authority when employees change roles.

To add ease to these processes, the Authority Migration and Privilege Management Enhancements project seeks to enhance the usability of Authority Manager, the Stanford-developed tool used to grant employees access to the university's many administrative systems.

Working with stakeholders from across the university, the project team has created a plan to update and enhance the Authority Manager interface and add modern functionality. These changes will enable us to:

  • Make the process of managing authority more efficient for managers.
  • Ensure we have appropriate controls over access to our applications and data.

Improvements

New functionality and views — along with a cleaner and more intuitive interface — make it easier for managers to grant, revoke, and edit authority. To get an overview of the new user interface, visit What's New in Authority Manager.

Improved Granting Authority Wizard

New functionality — plus type-ahead assistance — means tasks can be completed with fewer steps.

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Copy Authority Feature

Replicate authority records from current or recently separated employees — instead of starting from scratch.

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Streamlined Workflow

Send a request from within Authority Manager to copy, edit or revoke privileges for which you don't have authority.

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Future Date Privileges

A convenient new option to include a future start date when granting authority adds efficiency.

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New Tool to Find a Grantor

Locate grantors without the need to manually browse through information or run a report.

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Robust Filtering Capability

Refine and narrow information for more precise search results.

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Learn More

The new Authority Manager functionality went live on June 21, 2021. We’ve created online resources to guide you through the changes.