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How to Use the Public View on StanfordWho

The StanfordWho web application lets you search the Stanford directory of faculty, staff, students, and sponsored affiliates at Stanford University and the Stanford hospitals to view contact and organization information. StanfordWho provides two ways to view the directory: a Public view and a restricted Stanford and Affiliates view. You must be logged in with your SUNet ID to search in the Stanford and Affiliates view.

The StanfordWho Public view only displays information with a Public visibility setting. To check or change your visibility settings, visit StanfordYou (faculty, staff, and sponsored affiliates) or Axess (students).

Enhancements to the Public view include:

  • Simpler searches across directories. You can begin a search for a colleague in the updated Public view and continue it in the Stanford and Affiliates view without re-entering the name.
  • Visual consistency. The design of the updated Public view looks like the restricted Stanford and Affiliates view, providing more visual consistency across StanfordWho.
  • Visibility into your role and department. Your department(s) appears on your profile, and you see associated departments of anyone you look up in the directory.
  • The ability to search the Stanford directory by keyword topics. This allows you to search for Stanford colleagues by area of work or specialty.
  • A visible Stanford ID card or Stanford Profiles (Community Academic Profiles, or CAP) photo. If you do not have a visible photo, StanfordWho will show a Stanford stock image.

Note: The web interface view is described on this page. The mobile view interface looks slightly different but has the same features.

How to search for someone in the updated Public view
  1. Go to StanfordWhoEnter a name, email address, work phone number, or SUNet ID in the dialog box. As you enter the information, StanfordWho's search algorithm suggests people you might be looking for in a drop-down list.

  2. Either select the correct name from the drop-down list or press Enter to see all results on an expanded search screen.

  3. If you select a name from the drop-down list, the Public view for that name appears.

    • This view only includes information that the person has chosen to make public by managing their visibility settings in StanfordYou (faculty, staff, and sponsored affiliates) or Axess (students). Depending on the person's visibility settings, public StanfordWho information may include a photo, name, role, and contact information.

      Note:  If you choose to make no information public, no results will appear in StanfordWho public searches.

    • To return to the StanfordWho landing page, select Stanford Directory in the upper left corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select Log in.

  4. If you press Enter, an expanded search screen appears with more options for that name.

    1. You can filter the results shown on this page by Department and/or Role. 

    2. An alphabetical list of departments appears. 

    3. The name you requested in the department you selected appears on the screen.

    4. To return to the StanfordWho landing page, select Stanford Directory in the upper left corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select Log in.
How to search by keyword in the updated Public view
  1. Go to StanfordWho.

  2. Enter a keyword in the search box to look for people by area of work or specialty. As you enter the information, StanfordWho's search algorithm suggests related phrases in a drop-down list. For example, if you enter "language," the drop-down list includes suggestions such as Language Ctr, Language Resource Specialist, and Languages Instructor 1.

  3. Select a phrase from the drop-down menu to see people who fit the description, or press Enter to see all results on an expanded search screen.

  4. If you press Enter, an expanded search screen appears showing people whose department or title matches the keyword.

  5. You can filter the results shown on this page by Department and/or Role.

  6. To return to the StanfordWho landing page, select Stanford Directory in the upper left corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select Log in.
How to manage your public information shown on StanfordWho
Faculty and staff can go to Faculty and staff StanfordYou to edit or change the privacy options for name, role, or contact information shown in the Public view of StanfordWho.  To display an ID card photo to the Stanford or Public view of StanfordWho, faculty and staff should go to StanfordYou and change their image visibility setting to either “Stanford” or “Public.”  To display a Stanford Profiles photo in StanfordWho, faculty and staff should go to StanfordYou and ensure their image visibility setting to “Private.”  

Students can go to Axess to edit or change most of their student information. 

(Note: To add or change the photo shown in Stanford Profiles, faculty, staff, sponsored affiliates, and students can go to the Stanford Profiles page and select Edit My Profile. )

StanfordWho checks daily for any updated photos.

 
Get help
If you need assistance with using StanfordWho, please submit a Help ticket.
Last modified December 10, 2021