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How to use the Public View on StanfordWho

The updated Public view of StanfordWho will become available in the summer of 2019.

The StanfordWho web application lets you search the Stanford directory of faculty, staff, students, and sponsored affiliates at Stanford University and the Stanford hospitals to view contact and organization information. StanfordWho provides two ways to view the directory: a Public view and a restricted Stanford and Affiliates view. You must be logged in with your SUNet ID to search in the Stanford and Affiliates view.

The StanfordWho Public view only displays information with a Public visibility setting. To check or change your visibility settings, visit StanfordYou (faculty, staff, and sponsored affiliates) or Axess (students).

The Stanford and Affiliates view of StanfordWho received a new display, features, and functionality in the summer and fall of 2018. To continue to improve the user experience of StanfordWho, the Public view of the directory will be updated in the summer of 2019.

Enhancements to the Public view include:

  • Simpler searches across directories. You can begin a search for a colleague in the updated Public view and continue it in the Stanford and Affiliates view without re-entering the name.
  • Visual consistency. The design of the updated Public view looks like the restricted Stanford and Affiliates view, providing more visual consistency across StanfordWho.
  • Visibility into your role and department. Your department(s) appears on your profile, and you see associated departments of anyone you look up in the directory.
  • The ability to search the Stanford directory by keyword topics. This allows you to search for Stanford colleagues by area of work or specialty.
  • A visible Stanford Profiles (Community Academic Profiles, or CAP) photo. If you do not have a visible Stanford Profiles photo, StanfordWho will show a Stanford stock image.

Note: The web interface view is described on this page. The mobile view interface looks slightly different but has the same features.

How to search for someone in the updated Public view
  1. Go to StanfordWho.

    StanfordWho public landing page

  2. Enter a name, email address, work phone number, or SUNet ID in the dialog box. As you enter the information, StanfordWho's search algorithm suggests people you might be looking for in a drop-down list.

    Image of public view drop-down menu on main page

  3. Either select the correct name from the drop-down list or press Enter to see all results on an expanded search screen.

  4. If you select a name from the drop-down list, the Public view for that name appears.

    1. This view only includes information that the person has chosen to make public by managing their visibility settings in StanfordYou (faculty, staff, and sponsored affiliates) or Axess (students). Depending on the person's visibility settings, public StanfordWho information may include a photo, name, role, and contact information.
      Note:  If you choose to make no information public, no results will appear in StanfordWho public searches.

      Image of a person's public view

    2. To return to the StanfordWho landing page, select Home in the upper right corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select the Log in button in the upper right corner of the page, and log in with your SUNet ID.

  5. If you press Enter, an expanded search screen appears with more options for that name.

    1. You can filter the results shown on this page by Department, Title, or Education. For example, the departments that most closely match your search request are shown on the left. To search for someone within a department that is not on this list, select View all on the left to view a full list of departments.

      Image of public view results if you press Enter from the main page

    2. A alphabetical list of departments appears. Enter the name of the department you want in the Search bar or scroll through the list. Select the department you want (a checkmark will appear next to the department you select) and select Done in the upper right.

      Image of list of departments in the directory

    3. The name you requested in the department you selected appears on the screen.

      Image of name you requested in the department you selected

    4. To return to the StanfordWho landing page, select Home in the upper right corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select the Log in button in the upper right corner of the page, and log in with your SUNet ID.

How to search by keyword in the updated Public view
  1. Go to StanfordWho.

    StanfordWho public landing page

  2. Enter a keyword in the search box to look for people by area of work or specialty. As you enter the information, StanfordWho's search algorithm suggests related phrases in a drop-down list. For example, if you enter "language," the drop-down list includes suggestions such as Language Ctr, Language Resource Specialist, and Languages Instructor 1.

    Image of keyword search drop-down menu choices

  3. Select a phrase from the drop-down menu to see people who fit the description, or press Enter to see all results on an expanded search screen.

  4. If you press Enter, an expanded search screen appears showing people whose department or title matches the keyword.

    Image of expanded keyword search results

  5. You can filter the results shown on this page by Department, Title, or Education. For example, the departments that most closely match your search request are shown on the left. To search for someone within a department that is not on this list, select View all on the left to view a full list of departments and select the department that you want.

  6. To return to the StanfordWho landing page, select Home in the upper right corner of the page. To see the restricted Stanford and Affiliates view for the name you chose, select the Log in button in the upper right corner of the page, and log in with your SUNet ID.

How to manage your public information shown on StanfordWho
Faculty, staff, and sponsored affiliates can go to StanfordYou to edit or change the privacy options for name, role, or contact information shown in the Public view of StanfordWho. Students can go to Axess to edit or change most of their student information.

To add or change the photo shown in StanfordWho, faculty, staff, sponsored affiliates, and students can go to the Stanford Profiles page and select Edit My Profile. StanfordWho checks Stanford Profiles daily for any updated photos.
Feedback and help
If you have feedback about the interface, please submit this StanfordWho feedback form. If you need assistance with using StanfordWho, please submit a Help ticket.
Last modified June 13, 2019