How to Set Up Shared Email Using Webmail

You can connect your shared mailbox to your list of folders or you can open the shared mailbox in a separate tab.

Connect a shared mailbox to your folders list

1. Log in to webmail.stanford.edu.
   Note: If webmail takes you to Gmail through Stanford's G Suite service please use this alternate URL to get to webmail in Microsoft 365:  http://outlook.com/stanford.edu
2. Right-click on Folders, and select Add shared folder or mailbox.
   
   
3. Enter the email address of your shared mailbox and then click Add.
   
   

Send mail from this shared mailbox

1. Click New to send a new email.
2. In the From field of the message, right-click your name and click Remove or select your name and then delete it.
   Note: If the From field is not displayed, click the gear icon to open the Settings menu and click Options. Navigate to Mail > Layout > Message format. Check the box for Always show From and then click Save.
3. Enter the email address of the shared mailbox in the From field.
   Note: In the future, you can click the From button to select the address.

A copy of the message appears in your personal Sent folder and the shared mailbox Sent folder.

Open another mailbox for shared email

1. Log in to webmail.stanford.edu.
2. In the upper-right of the banner, click your picture icon and then click Open another mailbox.
   
   
3. Enter the email address of your shared mailbox and then click Open.
   
   
4. The shared mailbox opens in a separate window or tab.
   Note: The mailbox does not stay mounted when you close your browser. You will need to open it every time you open your browser.