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How to Set Up Shared Email Using Webmail

You can mount your shared mailbox in your list of folders or you can open the shared mailbox in a separate tab.

Mount a shared mailbox to your folders list

  1. Log in to webmail.stanford.edu.
    Note:  If webmail takes you to Gmail through Stanford's G Suite service please use this alternate URL to get to webmail in Office 365:  http://outlook.com/stanford.edu
  2. Under folder, click More to display your list of folders.
  3. Right-click your name and then click Add Shared Folder.

    add a shared folder
  4. Enter the email address of your shared mailbox and then click Add.

    enter the email address of the shared folder

Send mail from this shared mailbox

  1. Click New to send a new email.
  2. In the From field of the message, right-click your name and click Remove or select your name and then delete it.
    Note: If the From field is not displayed, click the gear icon to open the Settings menu and click Options. Navigate to Mail > Layout > Message format. Check the box for Always show From and then click Save.
  3. Enter the email address of the shared mailbox in the From field.
    Note: In the future, you can click the From button to select the address.

A copy of the message appears in your personal Sent folder and the shared mailbox Sent folder.

Open another mailbox for shared email

  1. Log in to webmail.stanford.edu.
  2. In the upper-right of the banner, click your picture icon and then click Open another mailbox.

    open another mailbox
  3. Enter the email address of your shared mailbox and then click Open.

    enter the email address of the shared folder
  4. The shared mailbox opens in a separate window or tab.
    Note: The mailbox does not stay mounted when you close your browser. You will need to open it every time you open your browser.
Last modified May 16, 2017