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How to Create a Mail Signature in Microsoft 365

Outlook on the web

  1. Click Settings (gear icon) and then click Mail in the right panel.
  2. In the left panel, navigate to Mail > Layout > Email signature.
  3. Create your email signature and then click Save.

Outlook for Windows

  1. Click the File tab and then click Options in the left sidebar.
  2. In the Outlook Options dialog box, click Mail in the left pane and then click the Signatures button.
  3. Create a new signature or choose default signature if migrated from Zimbra.
  4. Click OK to save.

Outlook for Mac

  1. On the Outlook menu, click Preferences.
  2. In the Email section, click Signatures.
  3. Click the plus sign (+),   double-click Untitled, and enter a name for the signature.
  4. In the Signature pane on the right, enter the text for the signature.
  5. Click the Default Signatures button and select the Stanford account.
  6. Choose a default signature for new messages and replies/forwards if you wish.
  7. Close the Signatures window.
Last modified February 26, 2024