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Migrate Files to Google Shared drives

Uploading files

When using Google Shared drives, you can upload files and folders to a Shared drive in the same way that you upload files to your Google My Drive.  See instructions at Upload Files and Folders to Google Drive.  

Migrating files

You can also move files from your personal Google Drive, also known as My Drive, to a Shared drive.  Please note the following when moving files:

  • You cannot move a folder from My Drive to a Shared drive.  You must move the files, though you can move multiple files at one time.
    • Because you cannot move a folder, but must recreate a folder in Shared drives, folder permissions are not moved.  If you have given other users access to a folder on your My Drive, be sure to grant those permissions again in Shared drives.
  • You can move files owned by someone else, as long as the owner of the file in MyDrive is also a contributor, content manager or manager of the Shared Drive you are moving the item into or where the owner's account is disabled.
  • Moving files to the Shared drives changes ownership from the individual to the team.
  • File permissions and links do not change.  People who are not Shared drives members can still access the file with previously granted permission.

Best practices

When migrating files to a Shared drive from your personal Google Drive, do not drag and drop the files from one drive to another.  Follow the steps below to move the files.

  1. Access your Google Drive and locate the files you want to move.
  2. Select the file or files by clicking on a single file or holding the Shift key while clicking all of the files you want to move.
  3. Right-click the mouse, or Ctrl-click if you are using a single-button mouse.
  4. Click Move to....
  5. In the drop down list, you will see a list of folders on your My Drive. To the left of My Drive, click on the Left arrow icon..
  6. In the drop down list of available drives, double-click on Shared drives.
  7. By double-clicking, navigate to the drive and folder where you want to move the files.
  8. Click the Move Here button.
Last modified March 14, 2022