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What is a Google Group mailing list and how do I request one?
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A Google Groups email list enables you to send an email to a group of people using a single email address, so you don’t need to type in individual emails each time. To create a Google Group email list, fill out and submit the online request form. People you add to the group later can also access the document. If you remove a member from a group, that person no longer has access to any content you shared with the group.
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How do I find my Google Groups mailing lists?
- You’ll find your Google Groups mailing lists by navigating to your groups at groups.google.com. When you open the page, may see a list of groups you belong to. Here are three ways to quickly find the Google Groups mailing list you need.
- Scroll down the list. Google Groups mailing lists have the "@lists.stanford.edu domain" instead of the "Stanford.edu domain".
- Use the search bar. Search for your list by name or search “lists” to return all of your Google Groups mailing lists.
- Make as a favorite. Click the star icon to the right of your list name. The list will display when you click the "Favorite groups" folder on the left menu.
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When I try to add a group member, it says they are already a member, but I don't see them in the list of members.
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If the member was recently added, sometimes it can take a while for the member list to update on the Google Groups interface. During this waiting period, you can still send to the group and they will get the message since they are members.
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How do I send an email to my group?
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Compose your email message. In the "To" field of an email message, instead of adding each team member's email address to your email, just enter the group's address as a recipient.
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How do I share a Google file with the people on my Google Group mailing list?
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To share a Google file with a group—like an online document, spreadsheet, or presentation—open the file and click "Share". Then, enter the group's email address.
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How do I allow people who are not a member of my Google Group to send to it?
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Simply follow the directions below:
- Navigate to your groups at groups.google.com.
- Click "My Groups".
- Click the group you would like to manage.
- Click Group settings and scroll to Posting policies.
- Under Posting policies, select the group of users that you would like to be able to send to the group. For example, select Entire Organization if you would like anyone at Stanford to send to the entire group.
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Why is a group member not receiving email messages sent to the group?
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The group member may have selected the option "No email" in their Google Groups settings. When this option is selected by the member, they will not receive messages sent to the group. The owner/manager can change this by following the steps below.
- Navigate to your groups at groups.google.com.
- Click on "My Groups".
- Click the group you would like to manage and select "Members".
- Locate the member that is not receiving the messages and check the box next to their name.
- From the Actions menu, select "Change subscriptions" and click "All email".
