If you use the collaboration apps in the Stanford Google Workspace — My Drive, shared drive, or Gmail— it's always a best practice to be mindful of your storage. This is especially true if you know your usage is nearing the university’s storage limit.
First step: Sign into your Stanford Google Account
Before you follow the steps below, be sure you are signed into your Stanford University Google Workspace account. Refer to How to Log in to Google Workspace for instructions.
Check storage in Google My Drive
- Google offers tools to help you quickly view and manage your storage use.
- Go to https://drive.google.com/settings/storage to see a breakdown of your storage use from Drive, Gmail, and Photos.
- Check Drive’s Quota Usage to view a list of files sorted by usage. This list applies only to the files that you own that are stored in your My Drive.
Check storage in shared drives
- Go to https://drive.google.com/drive/shared-drives to view a list of the shared drives that you manage or are a member of.
- Select the shared drive you’d like to view the storage of and click the “View details” icon in the top right corner. Need more help? For step-by-step instructions, refer to How to View Storage Used in a Shared Drive.
What (and doesn’t) count towards storage?
- Most files, including Google file types (Docs, Sheets, and Slides), PDFs, images, and videos count towards the storage limit where they are stored.
- Items stored in Trash do count towards the storage limit until they’re permanently deleted.
- Storage used in shared drives doesn’t count against your individual storage limit.
- Visit the FAQs to learn more.
