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Google Drive and Box Comparison

Most of the features of Google Drive, Google Shared drives and Box are very similar; we recommend that you use the tool that is best for your team.

The primary similarities between Google Drive and Box are:

  • Available to Stanford community members with a full-service SUNet ID
  • Able  to view documents online
  • Uses a folder structure
  • Mobile aware
  • A sync tool is available for Mac, Windows, and mobile devices
  • Able to limit permissions to individuals or display to everyone
  • Allows comments/feedback
  • Integrated with Stanford workgroups

The primary differences between Google Drive, Google Shared drives, and Box are shown in the following table:

Feature Google Drive Google Shared drives Box
Free storage Unlimited storage 400,000 files and folders Unlimited online storage;
1 GB for new accounts as of Fall 2021
Real-time editing and collaboration Yes Yes Yes, with MS Office Documents, editing using the Office 365 web client. This is not possible when using the Office desktop client.
Extensive document preview formats No No Yes
Ownership Creator of document Team members Owner of folder
Groups Only individuals own folders Every group member owns folders A group or an individual can own a folder
Data Security May be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, and can be used with Protected Health Information (PHI) with the use of Cardinal Key plus University IT setup assistance. May be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office,can be used with Protected Health Information (PHI) with the use of Cardinal Key plus University IT setup assistance.
  • Stanford University Box: may only be used to store Low and Moderate Risk Data, as defined by the Information Security Office.
  • Stanford Medicine Box: may be used to store all data types including Protected Health Information (PHI) or personally identifiable information (PII).
Maximum File Size 5 TB 5 TB 15 GB
Maximum Number of Files/Directories No limit 400,000 No limit
Maximum Data Upload 750 GB per day 750 GB per day 1 TB per month
Last modified October 11, 2021