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Google Drive and Box Comparison

Google is renaming “Team Drives” to “shared drives” in late May/early June. Learn more about Google's plan to rename Team Drive.

Most of the features of Google Drive, Google Team Drive and Box are very similar; we recommend that you use the tool that is best for your team.

The primary similarities between Google Drive and Box are:

  • Available to Stanford community members with a full-service SUNet ID
  • Able  to view documents online
  • Uses a folder structure
  • Mobile aware
  • A sync tool is available for Mac, Windows, and mobile devices
  • Able to limit permissions to individuals or display to everyone
  • Allows comments/feedback
  • Integrated with Stanford workgroups

The primary differences between Google Drive, Google Team Drive, and Box are shown in the following table:

Feature Google Drive Google Team Drive Box
Free storage Unlimited storage Unlimited storage Unlimited storage
Real-time editing and collaboration Yes Yes Yes, with MS Office Documents, editing using the Office 365 web client. This is not possible when using the Office desktop client.
Extensive document preview formats No No Yes
Ownership Creator of document Team members Owner of folder
Groups Only individuals own folders Every group member owns folders A group or an individual can own a folder
Data Security May be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI). May be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI).
  • Stanford University Box: may only be used to store Low and Moderate Risk Data, as defined by the Information Security Office.
  • Stanford Medicine Box: may be used to store all data types including Protected Health Information (PHI) or personally identifiable information (PII).
Maximum File Size 5 TB 5 TB 15 GB
Maximum Number of Files/Directories No limit 400,000 No limit
Maximum Data Upload 750 GB per day 750 GB per day 1 TB per month
Last modified May 21, 2019