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Share Google Files Securely at Stanford Infographic

Infographic showing Google file share access levels and guiding principles. Described below.

Share Google Files Securely at Stanford

Guiding Principles

  1. Share with the fewest people and lowest level of access/permission as the work allows.
  2. Be aware of searchable settings that may unintentionally share the file with others.
  3. Reduce sharing permissions or delete files if no longer needed.

Access levels, listed in order of best for use with Lower Risk Data to High Risk Data

  1. Anyone in the world (lower risk data)
  2. All of Stanford can find in search results
  3. All of Stanford must have link to access
  4. Specific people
  5. Only me

For step-by-step instructions, visit securegoogle.stanford.edu

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Last modified July 11, 2023