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Enterprise IT Systems Funding Process (SGG)


This step occurs in August and September of the current calendar year.


  • Proposed projects submitted via intake web form


  • Preliminary list of proposed projects, published for SGG member review

SGG Meeting Cycle 1

This step occurs in mid September and mid October of the current calendar year.


  • Preliminary project proposals list
  • Updated strategic roadmaps
  • Summary overview of SGG portfolio
  • Financial context/available funds


  • Project discovery effort approvals (once approved, email Discovery Project Charter to CFO and Assistant VP for Business Affairs Finance and Facilities before proceeding with discovery effort)
  • Enhancement budget approvals
  • Confirmation of "required" category projects (those related to maintenance and compliance)
  • Review of discretionary project proposals
  • Preliminary ranking of discretionary projects
  • Recommendation of proposed major IT infrastructure projects for review by CIO Council
  • Recommendation of proposed major academic projects for review by Budget Group
  • Recommendation of other proposed projects for Budget Group base or one-time funding requests

SGG Meeting Cycle 2

This step occurs in January of the following calendar year.


  • Project proposals updated with resource estimates and funding requests (project charters required), including project discovery efforts approved in Meeting Cycle 1
  • Input on proposed major IT infrastructure projects from the CIO Council
  • Input on major academic projects from the Budget Group
  • Input on other proposed projects' base or one-time funding requests from Budget Group
  • Updated financial estimates


  • Understanding of campus impact and potential return on investment
  • Final SGG ranking/recommendation of projects for funding approval

Formal Project Approval

This step occurs within the first quarter of the following calendar year.


  • Final SGG ranking/recommendation of projects for funding approval
  • Final funding project charter review meetings with CFO


  • CFO project approval(s)

SGG Members

  • To Be Named, Human Resources
  • Amy Balsom, School of Earth Sciences
  • Jeanne Berent, Vice Provost of Undergraduate Education
  • Serena Rao, Dean of Research Office
  • G. Russell Brewer, Office of Research Administration
  • Frank Brucato, School of Law
  • Anne Sweeney, Financial Management Services
  • Scott Calvert, School of Engineering
  • Raj Chellaraj, Graduate School of Business
  • Brad Immanuel, UIT | Client Experience & Solutions
  • Marcia Cohen, School of Medicine
  • Geoff Cox, Graduate School of Education
  • Tom Cramer, Stanford University Libraries
  • Megan Davis, Land, Buildings, and Real Estate
  • Noel Hirst, External Relations
  • Sandip Darji, Improvement, Analytics, and Innovation Services
  • Michael Tran Duff, UIT  | Information Security Office
  • Stephen Gallagher, Chief Information Officer, University IT
  • Neil Hamilton, University Budget Office
  • Luz Barragan, AVP | Business Affairs Finance and Administration
  • Ganesh Karkala, UIT | Enterprise Technology
  • Katherine Pappas Kassaras, External Relations
  • Randy Livingston, Vice President for Business Affairs and Chief Financial Officer, SGG Chair
  • Steve Olson, School of Humanities and Sciences
  • Corrie Potter, Institutional Research & Decision Support
  • Sam Steinhardt, UIT | Service Strategy
  • Johanna Metzgar, Student and Academic Services and University Registrar
  • Nancy Ware, UIT | Office of the CIO 
  • Richard Webber, Learning and Technology Spaces
  • To Be Named, UIT | Project Management Office

Related Groups


The Committee on Academic Computing and Information Systems (C-ACIS), a subcommittee of the Faculty Senate, is subject to the Charter and Rules of the Senate. It shall formulate policies concerning the computing and information systems of the University to meet the academic and administrative needs of the faculty, students, and academic staff. The committee shall also review the implementation of those policies.  Learn more about C-ACIS.

CIO Council

Comprised of the senior-most technical leaders from major Stanford units/areas that manage one or more substantial IT enterprises and chaired jointly by one member of the OCIO partnering with one regular Council member, the CIO Council provides advice and counsel on university-wide technology strategy and direction. The CIO Council also informs priorities related to technology at Stanford and serves as a focal point for campus-wide IT planning and coordination. Meetings are held on the 1st Friday of each month, from 9:00 - 11:00; co-chair position rotates annually. Nancy Ware serves as staff support.  Current membership.


Comprised of Academic and Administrative Deans, the University Management Group (UMG), contributes to and develops policy on issues that address all of Stanford. Meetings are held the first and third Thursday of each month from 8:30 - 9:45 am. Serena Rao serves as chair.