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SGG Calendar 2024 - 2025

The 2024 - 2025 SGG Project Proposal Submission Form (see Instructions tab for more details) is for submitting project proposals for consideration as part of the annual SGG meeting(s), particularly the fall quarter meetings. During these meetings, which are held in late September/early October, a preliminary ranking of the "Discretionary" projects for the coming year is conducted by the SGG. The key focus for the SGG fall meetings is projects starting in the coming calendar year, although project proposals may be submitted for project that start in later years as well. While there may already be a predetermined list of "Required" and "Enhancement" category projects planned for the coming calendar year, it is also possible that new project proposals may fall into one of those categories. The CFO and CIO may make any such determinations during the review period prior to the fall meetings or shortly thereafter. Note that it is not necessary to re-submit multi-year projects on this form if they were approved by SGG in a previous year; they will be covered and discussed as needed in the meetings' financial review.  While the focus of the fall quarter meetings includes reviewing and advising on proposed discovery and implementation proposals; it should be noted that the SGG process allows for proposals to be submitted in the January/February timeframe as well.

For more information on the SGG approval process, visit the SGG process page.

 

Key Dates in Preparation for September 30, 2024 and October 28, 2024 Meetings

The focus of the SEPTEMBER 30, 2024 Meeting (Meeting #1) will be to review and discuss the following:  

  • Completed discoveries — outcomes and recommendation for next steps
  • Summary status of projects and any changes to scope and/or timing of deliverables
  • Proposals to begin new discovery projects

The deadline for submitting your actual proposals for the SEPTEMBER 21, 2024  requests is 10:00 a.m.  on Monday, DATE PENDING — this allows us to make the materials available to SGG members by DATE PENDING.

  • SEPTEMBER XX, 2024 (BY 10:00 AM)
     
    SGG members submit proposed projects via Web form​
  • SEPTEMBER XX - SEPTEMBER XX, 2024
     
    Internal review of project pipeline
  • september xx, 2024
     
    Background available for SGG member download and review
  • september 30, 2024 (9:15 - 12:00 NOON)
     
    SGG meeting 

The focus of the OCTOBER 28, 2024 Meeting (Meeting #2) will be to review and discuss the following as it relates to Implementation Proposals.  

  • Proposals to fund new initiatives/implementations
  • Change requests for projects requesting additional funds
  • Roadmap reviews, including updates to reflect current context (as appropriate)

The deadline for submitting your actual proposals for the OCTOBER 28, 2024 meeting requests is  MIDNIGHT on Monday, OCTOBER 21, 2024 — this allows us to make the materials available to SGG members by OCTOBER 24, 2024.

  • OCTOBER 21, 2024 (BY midnight)
     
    SGG members submit proposed projects via Web form​
  • OCTOBER 22 - OCTOBER 23, 2024
     
    SGG Staff review of project pipeline
  • OCTOBER 24, 2024
     
    Background available for SGG member download and review
  • OCTOBER 28, 2024 (8:00 - 12:00 NOON)
     
    SGG meeting and initial project ranking

Key Dates in Preparation for January 27, 2025 Meeting 

The focus of the JANUARY 27, 2025 Meeting will be to review and discuss the following as it relates to Implementation Proposals.  

  1. SGG members submit proposed projects via Web form
  2. SGG Staff reviews project pipeline
  3. Background available for SGG member download and review
  4. SGG initial project ranking

 

  • JANUARY 8, 2025 (BY 5:00 PM)
     
    SGG members submit proposed projects names to Nancy
  • JANUARY 17, 2025 (BEFORE NOON)
     
    SGG members submit proposed projects via Web form​
  • JANUARY 22, 2025 
     
    Background available for SGG member download and review
  • JANUARY 27, 2025 (8:00 AM - 12 NOON) 
     
    SGG meeting and initial project ranking

Key Dates in Preparation for MAY XX, 2025 Meeting 

The focus of the MAY XX, 2025 Meeting will be to review and discuss the following as it relates to Portfolio Review and Implementation Proposals.  

  1. SGG members submit proposed projects via Web form
  2. SGG Staff reviews project pipeline
  3. Background available for SGG member download and review
  4. SGG initial project ranking

 

  • APRIL XX, 2024 (BY 10:00 AM)
     
    SGG members submit proposed projects names to Nancy
  • MAY xx, 2025 (BEFORE 8:00 AM)
     
    SGG members submit proposed projects via Web form​
  • MAY xx, 2025
     
    Background available for SGG member download and review
  • MAY xx, 2025
     
    SGG meeting and initial project ranking

Cycle 1

Meeting 1: September 28, 2024,  9:00AM - 12:00PM (Zoom Only) — This meeting will focus on Portfolio Status and Roadmap Updates 

To Join Zoom Session

Supporting Material:

Slide Decks for September 30, 2024 (Meeting 1):

 

Meeting 2: October 28, 2024, 8:30 AM - 12 Noon (Zoom Only) — This meeting will focus on Funding Request Proposals

To Join Zoom Session

Supporting Material:

Slide Decks for October 28, 2024 (Meeting 2):

 

Cycle 2 

Meeting 1: January 27, 2025, 8:00 AM - 12:00 PM   (Zoom Information) -- Zoom Room will open at 7:45 AM -- This meeting will focus on Funding Request Proposals

To Join Zoom Session

Supporting Material:

Slide Decks

  • Faculty Search and Applicant Tracking (FSAT) Replacement
  • Technology Modernization Project for Continuing Studies
  • Student Financial Loan Servicing Vendor, Process, and Integration Transition
  • High Risk Data De-Identification Service Pilot
  • NIST 800-171 Readiness
  • Enhancing SALLIE for 2025 and Beyond
  • Google Workspace Case Study Outcomes
  • Expense Request System (ERS) and PCard Usability Improvements

 

Cycle 3

Meeting 1: May DATE PENDING, 2025, INSERT PM - INSERT PM (Zoom Only)

To Join Zoom Session 

Supporting Material:

  • Expected Agenda for May INSERT DATE, 2025 Meeting (including Zoom information)
  • SGG May 2025 Summary Proposals
  • Voting Outcomes

 

Slide Decks :

  • INSERT
  • INSERT
  • INSERT

 

Cycle 1 Chair Decisions (Requests from September and October 2024 Meetings)

PROJECTAPPROVED?DATECOMMENTS
Candex ImplementationApprovedSeptember 30, 2024Submit Funding Charter to Receive PTA
Award System ManagementApprovedOctober 28, 2024Submit Funding Charter to Receive PTA
Office of Postdoctural Affairs (OPA) Unified WorkflowApprovedOctober 28, 2024Submit Funding Charter to Receive PTA
Stanford Navigator: Bridge Funding Request (FY2025 Only)ApprovedOctober 28, 2024Submit Funding Charter to Receive PTA
Secure Research Instrument NetworkApprovedOctober 28, 2024Submit Funding Charter to Receive PTA

Cycle 2 Chair Decisions (Requests from January 2025 Meetings) 

PROJECTAPPROVED?DATECOMMENTS
Faculty Search and Applicant Tracking (FSAT) ReplacementINSERTJanuary 27, 2025INSERT
Technology Modernization Project for Continuing Studies ProgramINSERTJanuary 27, 2025INSERT
Student Financial Loan Servicing Vendor, Process, and Integration TransitionINSERTJanuary 27, 2025

INSERT

High Risk Data De-Identification Service PilotINSERTJanuary 27, 2025INSERT
NIST 800-171 Readiness January 27, 2025 
Enhancing SALLIE for 2025 and Beyond January 27, 2025 
Expense Request System (ERS) and PCard Usability Improvements January 27, 2025 

Cycle 3 Chair Decisions (Requests from May 2025 Meetings)

PROJECTAPPROVED?DATECOMMENTS
INSERTINSERTINSERTINSERT
INSERTINSERTINSERTINSERT
INSERTINSERTINSERTINSERT

 

Project Submission Form Field Instructions

  • Description/Business Case: Provide a few sentences that describes what the project is about, business problem and background.
  • Solution Overview: A 1 - 2 paragraph description of how the project will solve the business problem(s). If the project proposal will require a discovery effort, state that here, including a 1 - 2 paragraph description of that effort in terms of resources, high-level activities, and timing.
  • Strategic Alignment: Though multiple selections are permitted, please try to select the area(s) that the project will primarily affect.
  • Urgency/Time frame: This is an indicator of the desired and, within the limits of your knowledge about the solution approach at the time of form submission, feasible time for delivery of the project.
  • Change Impact - System and Process: Please select the anticipated impact of your proposed solution on the system and process. Be sure to note if the solution is to mitigate a compliance risk, such as security or accessibility, or to improve usability.
  • Total Project Costs: This is for SGG costs only. 
  • File Attachments: You may use this optional feature to upload any supporting documentation you may wish to provide.

Additional Resources