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SGG Calendar 2022 - 2023

Overview

The 2022 - 2023 SGG Project Proposal Submission form (see Instructions tab for more details) is for submitting project proposals for consideration as part of the annual fall SGG meeting(s). During these meetings, which are held in late September/early October, a preliminary ranking of the "Discretionary" projects for the coming year is conducted by the SGG. The key focus for the SGG fall meetings is projects starting in the coming calendar year, although project proposals may be submitted for project that start in later years as well. While there may already be a predetermined list of "Required" and "Enhancement" category projects planned for the coming calendar year, it is also possible that new project proposals may fall into one of those categories. The CFO may make any such determinations during the review period prior to the fall meetings or shortly thereafter. Note that it is not necessary to re-submit multi-year projects on this form if they were approved by SGG in a previous year; they will be covered and discussed as needed in the meetings' financial review.

For more information on the SGG approval process, visit the SGG process page.

 

NOTE: THIS MEETING WAS CANCELLED    The focus of the October 3, 2022 Meeting (Meeting #1) will be to review and discuss the following:  

  • Completed discoveries — outcomes and recommendation for next steps
  • Summary status of projects and any changes to scope and/or timing of deliverables
  • Proposals to begin new discovery projects

 

The focus of the October 24, 2021 Meeting (Meeting #2) will be to review and discuss the following as it relates to Implementation Proposals.  

  • Proposals to fund new initiatives/implementations
  • Change requests for projects requesting additional funds
  • Roadmap reviews, including updates to reflect current context (as appropriate)

The deadline for submitting your actual proposals for the October 24, 2022 requests is 10:00 a.m.  on Monday, October 17, 2022 — this allows us to make the materials available to SGG members by October 20, 2022.

  • OCTOBER 17, 2022 (BY 10:00 AM)
     
    SGG members submit proposed projects via Web form​
  • OCTOBER 17 - OCTOBER 20, 2022
     
    SGG Staff review of project pipeline
  • OCTOBER 20, 2022
     
    Background available for SGG member download and review
  • OCTOBER 24, 2022 (8:00 - 12:00)
     
    SGG meeting and initial project ranking

Key Dates in Preparation for January 31, 2023  Meeting 

  1. SGG members submit proposed projects via Web form
  2. SGG Staff reviews project pipeline
  3. Background available for SGG member download and review
  4. SGG initial project ranking

 

  • JANUARY 9, 2023(BY 10:00 AM)
     
    SGG members submit proposed projects names to Nancy
  • JANUARY 23, 2023(Before 8:00 AM)
     
    SGG members submit proposed projects via Web form​
  • JANUARY 26, 2023
     
    Background available for SGG member download and review
  • JANUARY 31, 2023
     
    SGG meeting and initial project ranking
​

Key Dates in Preparation for May 24, 2023  Meeting 

  1. SGG members submit proposed projects via Web form
  2. SGG Staff reviews project pipeline
  3. Background available for SGG member download and review
  4. SGG initial project ranking

 

  • APRIL 30, 2023 (BY 10:00 AM)
     
    SGG members submit proposed projects names to Nancy
  • MAY 18, 2023 (BEFORE 8:00 AM)
     
    SGG members submit proposed projects via Web form​
  • MAY 22, 2023
     
    Background available for SGG member download and review
  • MAY 24, 2023
     
    SGG meeting and initial project ranking

Note: Nancy will contact individuals to discuss local plans for submitting proposals at January or February 2023 SGG sessions.  This will assist with developing the meeting agenda as well as enable us to track which submissions have been received and which remain outstanding.

Cycle 1

NOTE:  THIS MEETING WAS CANCELLED.    Meeting 1: October 3, 2022, 1:00pM - 5:00PM (Zoom Only) — This meeting will focus on Porfolio Status and Roadmap Updates 

 

Focus of September 27, 2021 Meeting (Meeting 1): The September 21st meeting will focus on the following:

  • Status updates of recently completed initiatives as well as initiatives in flight
  • Oucomes of completed discoveries including recommendation for next steps
  • Proposals to begin new discovery projects

 


Meeting 2: October 24, 2022, 8:00 AM - 12 Noon (Zoom Only) — This meeting will focus on Funding Request Proposals

Supporting Material:

Slide Decks for October 24, 2022 (Meeting 2):

 

To Submit Proposals:

  • 2022 - 2023 SGG Project Proposal Submittal Form. Note: The deadline for submitting your proposals is 10:00AM on Monday, October 4, 2021 — this allows us to make the materials available to SGG members by October 7, 2021 
  • For SGG Project Proposals Form Instructions, click on the Instructions tab above.
  • SGG Financial Guidelines. Use these to assist with forming budget estimates and planning.

 

Focus of October 24, 2022 Meeting (Meeting 2): Review, discussion and advice related to Implementation Proposals, specifically:

  • Presentation and discussion of roadmaps and functional directions, including updates to reflect current context
  • Proposals to fund new initiatives/implementations
  • Requests for projects requesting additional funds

Cycle 1 Chair Decisions (Requests from October 2022 Meetings)

PROJECT APPROVED? DATE COMMENTS

Organizational Hierarchy Implementation		 APPROVED October 2022 Work with Nancy to submit funding charter
Budget System Replacement Discovery APPROVED October 2022 Work with Nancy to submit funding charter
Postdoctural Lifecycle Management Implementation APPROVED October 2022 Work with Nancy to submit funding charter
Inventory of Data Access Policies and Procedures APPROVED October 2022 Work with Nancy to submit funding charter
Enterprise Communicaton Initiative Implementation APPROVED October 2022 Work with Nancy to submit funding charter

Cycle 2 Chair Decisions (Requests from January 2023 Meetings)

PROJECT APPROVED? DATE COMMENTS
SALLIE Replacement Project APPROVED WITH CONTINGENCY February 2023

Contingent on approval of base funds and approved funding charter.  

Work with Nancy to submit funding charter
Events Registration and Resourcing Hub  APPROVED February 2023 Work with Nancy to submit funding charter
CVENT Service Development APPROVED WITH CONTINGENCY February 2023

Contingent on approval of base funds and approved funding charter.  

Work with Nancy to submit funding charter
Veoci Continuity Planning and Emergency Response Software Solution APPROVED WITH CONTINGENCY February 2023

Contingent on approval of base funds and approved funding charter

Work with Nancy to submit funding charter

Cycle 3 Chair Decisions (Requests from May 2023 Meetings)

PROJECT APPROVED? DATE COMMENTS
High Risk Data DeiIdentification Discovery Request APPROVED May  2023

Work with Nancy to submit funding charter
Cybersecurity Maturity Model Certification (CMMC) Discovery Request APPROVED May 2023 Work with Nancy to submit funding charter

 

Form Field Instructions

  • Short Description: A 1 - 2 sentence statement that describes what the project is about.
  • Problem Statement: A 1 - 2 paragraph summary of the business problems(s) the project will address.
  • Solution Approach: A 1 - 2 paragraph description of how the project will solve the business problem(s). If the project proposal will require a discovery effort, state that here, including a 1 - 2 paragraph description of that effort in terms of resources, high-level activities, and timing.
  • Strategic Alignment: Though multiple (or no) selections are permitted, please try to select the area(s) that the project will primarily affect.
  • Urgency/Time frame: This is an indicator of the desired and, within the limits of your knowledge about the solution approach at the time of form submission, feasible time for delivery of the project.
  • Fiscal Year Cost Breakdown: This is for SGG costs only. If possible, please provide an approximate allocation of the SGG cost of the project across the fiscal years in each applicable form field.
  • File Attachments: You may use this optional feature to upload any supporting documentation you may wish to provide, though the primary discussion in the SGG September meeting(s) will be based on the standard form entries; SGG Project Charter (aka "Lite" project charters) and/or PPT slides are no longer part of the new SGG process. Funding Project Charters will be requested for top-ranked projects before the winter SGG meeting.

Scoring

Two scores are automatically calculated in the background upon form submission as a ranking starting point. Information is available regarding the scoring process. Note: The strategic alignment portion of the scoring process was updated slightly for this year.