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Enterprise IT Systems Funding Process (SGG)

SGG Meetings:

1
Preparation

This step occurs in August and September of the current calendar year.

Inputs

  • Proposed projects submitted via intake web form

Outputs

  • Preliminary list of proposed projects, published for SGG member review

2
SGG Meeting Cycle 1

This step occurs in late September and early October of the current calendar year.

Inputs

  • Preliminary project proposals list
  • Updated Enterprise Systems strategic goals
  • Financial context/available funds

Outputs

  • Project discovery effort approvals (email Discovery Project Charter to CFO and Assistant VP for Business Affairs Finance and Facilities before proceeding with discovery effort)
  • Enhancement budget approvals
  • Confirmation of "required" category projects (those related to maintenance and compliance)
  • Review of discretionary project proposals
  • Preliminary ranking of discretionary projects
  • Recommendation of proposed major IT infrastructure projects for review by CIO Council
  • Recommendation of proposed major academic projects for review by Budget Group
  • Recommendation of other proposed projects for Budget Group base or one-time funding requests

3
SGG Meeting Cycle 2

This step occurs in January of the following calendar year.

Inputs

  • Project proposals updated with resource estimates and funding requests (funding project charters required), including project discovery efforts approved in Meeting Cycle 1
  • Input on proposed major IT infrastructure projects from the CIO Council
  • Input on major academic projects from the Budget Group
  • Input on other proposed projects' base or one-time funding requests from Budget Group
  • Updated financial estimates

Outputs

  • Understanding of campus impact and potential return on investment
  • Final SGG ranking/recommendation of projects for funding approval

4
Formal Project Approval

This step occurs within the first quarter of the following calendar year.

Inputs

  • Final SGG ranking/recommendation of projects for funding approval
  • Final funding project charter review meetings with CFO

Outputs

  • CFO project approval(s)

SGG Members

Related Groups

C-ACIS

The Committee on Academic Computing and Information Systems (C-ACIS), a subcommittee of the Faculty Senate, is subject to the Charter and Rules of the Senate. It shall formulate policies concerning the computing and information systems of the University to meet the academic and administrative needs of the faculty, students, and academic staff. The committee shall also review the implementation of those policies. Meetings are held the first Tuesday of the month (during the academic year) from 5:00 - 6:30 pm in the AeroAstro building. Vijay S. Pande is the chair, and Phil Reese acts as staff support. Learn more about C-ACIS.

CIO Council

Comprised of the senior-most technical leaders from major Stanford units/areas that manage one or more substantial IT enterprises and chaired jointly by one member of the OCIO partnering with one regular Council member, the CIO Council provides advice and counsel on university-wide technology strategy and direction. The CIO Council also informs priorities related to technology at Stanford and serves as a focal point for campus-wide IT planning and coordination. Meetings are held on the 1st Friday of each month, from 9:00 - 11:00 (location varies); chair position rotates annually. Nancy Ware serves as staff support. Current membership.

UMG

Comprised of Academic and Administrative Deans, the University Management Group (UMG), contributes to and develops policy on issues that address all of Stanford. Meetings are held the first and third Thursday of each month in Hartley Center's Mitchell Building from 8:30 - 9:45 am. Sara Bible serves as chair.