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Document Management: Box

Store documents in the cloud to share and collaborate with colleagues

In September 2021, rates will change for some of the technology services provided by University IT. To view the majority of our planned rate changes for services that are broadly available to our community, please visit this page. For more information, please visit the rates section of our website.

On Wed., June 30, 2021 Box will transition all Stanford Box users to its new web user interface. For details on this change, see Change Coming to Stanford Box. These pages have already been updated to reflect the new interface.

Effective May 21, 2020, Stanford Box users will no longer be able to create new Stanford Box accounts for workgroups. Learn more about the changes.

decorative image of new box interface

Change Coming to Stanford Box

May 12, 2021

Don’t Put Stanford in a Box

February 16, 2021

Stanford provides basic document management and collaboration through Box.com. Box is an easy-to-use platform that you can log into with your Stanford credentials.

Box supports creation, management, and collaboration for documents that have been written in common desktop tools (for example, Microsoft Word, Excel), and includes a drag and drop interface and versioning.

Features

  • Single sign-on using your Stanford SUNet ID
  • Individual permissions on folders
  • Document version control
  • Document sharing and collaboration with Box users within and external to Stanford
  • Unlimited storage per user or workgroup
  • Individual file sizes up to 15 GB
  • Desktop folder synchronization with Box
  • Encryption of files at Box and over the network
  • Mobile clients for iPhone, Android, Blackberry, and Windows.

Designed for

Faculty, staff, and students

Requirements

A full-service SUNet ID.

Data security

  • Stanford University Box: may only be used to store Low and Moderate Risk Data, as defined by the Information Security Office.
  • Stanford Medicine Box: may be used to store all data types including Protected Health Information (PHI) or personally identifiable information (PII).

Rates

No charge

Get started

Eligible faculty, staff and students can go to stanford.box.com or stanfordmedicine.box.com, depending on affiliation. Click Continue and log in to WebAuth with your SUNet ID and password. A Stanford Box account associated with your Stanford email address (SUNetID@stanford.edu) will be automatically provisioned. You can have either a Stanford University or a Stanford Medicine Box account; you cannot be a member of both.

Get help

For assistance:

Self-help: Box Community & Help Pages

Learn more

See also

Last modified April 29, 2021