University IT
From Voice to Action: AI Notetaking That Works
Important note: This training may demonstrate AI tools that are not approved for use with Stanford data. Inclusion in this session does not imply institutional approval. Participants should refrain from entering Stanford data into unapproved tools. An up-to-date list of approved and reviewed tools is available on the GenAI Evaluation Matrix page.
| Code | Date | Delivery | Cost |
|---|---|---|---|
| ITSB-1026 |
|
Live Online : 1 session | $150 |
Before each live online session, Tech Training will provide a Zoom link for live online classes, along with any required class materials.
Explore AI notetaking and voice dictation tools for capturing spoken content in meetings, fieldwork, and daily work. Practice transforming transcripts into structured summaries and organized action items.
- Program Description
Critical information shared in meetings, site visits, and unplanned conversations is often lost before it can be documented. This session explores how AI notetaking and voice dictation tools capture, transcribe, and organize spoken content automatically. Participants practice using these tools across different contexts and explore how to push transcripts into follow-on tools for deeper analysis and action.
- Learning Objectives
Learners will have the opportunity to:
1. Explore how AI notetaking and voice dictation tools capture and transcribe spoken content
2. Practice using voice tools to record and structure meetings, fieldwork notes, and spontaneous ideas
3. Work with AI to generate structured summaries, attributed action items, and follow-up drafts
4. Experiment with pushing transcripts into tools like NotebookLM or Google Docs for further analysis
5. Identify recurring documentation gaps in your work that AI notetaking tools could address
- Topic Outline
Topics:
- Overview of AI notetaking and voice dictation tools
- Capturing meetings, fieldwork, and on-the-go ideas
- Generating structured summaries and action item lists
- Integrating transcripts with other AI tools for analysis
- Speaker identification, searchable archives, and best practicesTools used: Google NotebookLM and Google Docs
Custom training workshops are available for this program
Technology training sessions structured around individual or group learning objectives. Learn more about custom training
Special Group Rates
For groups of 5 or more within the same team or department, special rates are available. Please contact techtraining@stanford.edu for more details.
University IT Technology Training sessions are available to a wide range of participants, including Stanford University staff, faculty, students, and employees of Stanford Hospitals & Clinics, such as Stanford Health Care, Stanford Health Care Tri-Valley, Stanford Medicine Partners, and Stanford Medicine Children's Health.
Additionally, some of these programs are open to interested individuals not affiliated with Stanford, allowing for broader community engagement and learning opportunities.
