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Communicating with Smartsheet

Class Code


Class Description

Most Technology Training classes will be delivered online until further notice.

Before each sesson, Tech Training will provide a Zoom link for live online classes, along with any required class materials.





This course is designed for Smartsheet users looking for best practices to communicate information from their sheets.


This class will explore the different ways to communicate information in Smartsheet, through sharing, sending, publishing, and update requests to internal and external collaborators.



Learners should have a basic knowledge of creating sheets in Smartsheet


Topics Include: 



  • Use update requests to obtain information from external collaborators
  • Build conditional formatting rules to visually track updates and information
  • Set up automated alerts and actions to notify collaborators
  • Set row and sheet level reminders


  • Send work via sending a row and sending a sheet
  • Share work by inviting collaborators and assigning permission levels
  • Print and publish sheets to allow greater audiences to view your work
  • Cell link an individual cell across sheets
  • Create a report based off of single criteria
  • Create a dashboard with information from sheets and reports for your stakeholders

University IT Technology Training classes are only available to Stanford University staff, faculty, students, and Stanford Hospitals & Clinics employees, including Stanford Health Care, Stanford Health Care Tri-Valley, Stanford Medicine Partners, and Stanford Medicine Children's Health. A valid SUNet ID is needed to enroll in a class.