University IT
Building a Private, Reliable Knowledge Base with NotebookLM
Important note: This training may demonstrate AI tools that are not approved for use with Stanford data. Inclusion in this session does not imply institutional approval. Participants should refrain from entering Stanford data into unapproved tools. An up-to-date list of approved and reviewed tools is available on the GenAI Evaluation Matrix page.
| Code | Date | Delivery | Cost |
|---|---|---|---|
| ITSB-1018 |
|
Live Online : 1 session | $150 |
Before each live online session, Tech Training will provide a Zoom link for live online classes, along with any required class materials.
Explore how to build a private, queryable knowledge base using NotebookLM. Practice uploading institutional documents and retrieving accurate, cited answers without risk of AI hallucination.
- Program Description
Many professionals work with sensitive, specialized knowledge that generic AI tools cannot access reliably. This session explores how NotebookLM creates a closed, source-grounded knowledge base from your own documents, so every response is tied to material you uploaded rather than drawn from general AI knowledge. Participants practice building notebooks, querying them, and sharing results with colleagues.
- Learning Objectives
Learners will have the opportunity to:
1. Explore how NotebookLM differs from general-purpose AI tools for knowledge retrieval
2. Practice building a notebook from institutional documents and organizational resources
3. Work with source-grounded querying to retrieve accurate, cited information
4. Experiment with notebook organization strategies for different use cases
5. Identify documents in your current work that would benefit from a queryable knowledge base- Topic Outline
Topics:
- What makes NotebookLM different from general AI tools
- Building and organizing notebooks from internal documents
- Source-grounded querying and citation verification
- Sharing and collaborating within NotebookLM
- Use cases for private knowledge bases in professional settingsTool used: Google NotebookLM
Custom training workshops are available for this program
Technology training sessions structured around individual or group learning objectives. Learn more about custom training
Special Group Rates
For groups of 5 or more within the same team or department, special rates are available. Please contact techtraining@stanford.edu for more details.
University IT Technology Training sessions are available to a wide range of participants, including Stanford University staff, faculty, students, and employees of Stanford Hospitals & Clinics, such as Stanford Health Care, Stanford Health Care Tri-Valley, Stanford Medicine Partners, and Stanford Medicine Children's Health.
Additionally, some of these programs are open to interested individuals not affiliated with Stanford, allowing for broader community engagement and learning opportunities.
