How do I set privacy settings in StanfordYou to appear in the hospital Global Address List?

If a user's email or identity is set to private, then they will not appear in the university Global Address List (GAL) or the hospital GAL. If it is set to public or Stanford, then they will appear in both the university and hospital GALs. Individual attributes like telephone and work address will only appear in the hospital GAL when set to public. Currently, users from the School of Medicine (VAAA); Land, Buildings & Real Estate  (GLBR); University IT (BACA);  and the Howard Hughes Medical Institute (ZZSK) are set to sync with the hospital GAL. 

Update your directory privacy settings

To change the privacy settings of your StanfordYou profile, follow these instructions:

1. Log into StanfordYou.
2. Click Maintain your directory and AlertSU emergency contact information.
3. In the right sidebar, click Directory preference. 
4. Select Private, Stanford, or Public, in the profile visibility dropdown list.
   • Private: Only you and Stanford business systems have access to this information, and it will not appear in the hospital GAL. 
   • Stanford: Authenticated Stanford community members can view this information, but it will not appear in the hospital GAL. 
   • Public: Anyone on the internet can view this information, and it will also appear in the hospital GAL. To manage what information (email, telephone, work address) appears in the hospital GAL, go to your visibility settings. 
5. Click Save.

Update individual visibility settings

To manage what information (email, telephone, work address) appears in the hospital GAL, follow these instructions to update your visibility settings:

1. Log into StanfordYou.
2. Click Maintain your directory and AlertSU emergency contact information.
3. In the right sidebar, click All your visibility settings.
4. Next to affiliation, work phone, and/or work address, select Private, Stanford, or Public, in the profile visibility dropdown list. Note that department and title will not be displayed in the GAL, regardless of visibility setting.
   • Private: Only you and Stanford business systems have access to this information, and it will not appear in the hospital GAL. 
   • Stanford: Authenticated Stanford community members can view this information, but it will not appear in the hospital GAL. 
   • Public: Anyone on the internet can view this information, and it will also appear in the hospital GAL.
5. Click Save.