A new SALLIE — the campus-wide digital image management platform — will premiere in the coming months. With it, you’ll see improved media library usability and accessibility, robust search functionality, and performance optimization.
SALLIE (Stanford ALL-Image Exchange) hosts a collection of approximately 1 million high-resolution Stanford images available for use in campus publications, websites, social media, and, with permission, outside media.
The platform is currently powered by Cumulus, a digital asset management product that will retire before year-end. University Communications and University IT have partnered to implement MediaValet as the replacement vendor because of their nimble and cohesive approach to taxonomy and migration.
Important dates
The project is underway with outreach to business units about asset and metadata cleanup before the transition to the new system. While the exact schedule is subject to change, below are a few key dates:
- Starting Oct. 4: Current SALLIE assets will be available in download-only mode. During this time, you will be able to download media, but asset managers will no longer be able to upload new media. This freeze will allow MediaValet time to migrate, review, enhance, and recategorize the old data.
- Starting Nov. 15: New SALLIE will launch in beta mode. You can start using the new system to download media. Media assets in University Communications’ catalogs will be available right away; other assets will gradually become available as they are migrated. Don’t worry — the old system will still run with access to old files in download-only mode. New SALLIE will also be available to all units currently using SALLIE for upload of new assets. The process for downloads and uploads with the new system will be the same as it is today.
- Early spring in 2024: All assets will be available in the new system, and old SALLIE will be retired and no longer available.
What to do to prepare
In the coming weeks, the project team will continue communicating with asset managers, providing training resources to help prepare for the new SALLIE.
If you upload media assets to SALLIE and have not yet received communication about this change or have other questions, please contact Maria Maravilla, director of business system operations in the Office of Development, at maria1@stanford.edu.
