Stanford University Hardware Program

The Stanford University Hardware Program (SUHP) relieves your organization of the administrative burden of purchasing new work computers and standard accessories for faculty and staff.

Under the program, UIT manages procurement and inventory, and quickly and securely gets the equipment to your IT support team for configuration and deployment. With a consistent and efficient procurement process, SUHP can help reduce turnaround time and costs. Additionally, you can customize particular aspects of the service to meet your local needs.

Vision

The program aims to create an innovative, data-driven, exceptional client-centered asset lifecycle experience for Stanford.

Mission statement

SUHP’s mission is to deliver a client-centric, streamlined asset management experience to empower Stanford by harnessing data and innovation to support responsible stewardship. The program team optimizes the financial management of university-owned computer assets throughout their lifecycle.  

Included Support

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From order to deployment, our team is here to guide you through the process. 

We manage the asset lifecycle from acquisition to disposition (e.g., requests and procurement) for primary computers and accessories requested by your department’s faculty and staff. This includes maintaining a standard inventory to ensure quick delivery. 

As part of asset lifecycle management, our service provides:

• Recommendations of standard computer models and accessories (as specified by your department) for cost-effective pricing, as well as processing requests for custom/non-standard equipment. Additionally, we can handle requests for secondary computers at your department’s discretion.¹
• Relief for local staff from performing related procurement coordination and inventory activities for covered equipment.
• Workflow integration with local IT, such as CRC, to ensure seamless collaboration.
• Consistent asset lifecycle reporting that allows departments to predict asset refresh cycles and forecast their budgets for new and replacement equipment.

¹ Pricing and deployment times vary with customized models. Departments pay the cost for the equipment ordered regardless of whether standard or customized model.

Note: The SUHP handles procurement, inventory, and delivery tasks. You still need your IT support team to configure, deploy, and maintain the equipment.

Designed for

All university schools, departments, and administrative units.

Requirements

Your organization must be part of Stanford University.

Rates

The monthly fee is $5.35 per active user, based on the selected affiliation at Stanford (e.g., faculty, staff, or postdoc)

Get started

Request a free consultation with our team. We’ll get back to you quickly to schedule a meeting time and start drafting an agreement for your review.

Please note: The agreement does not cover costs for equipment ordered through the program and must be funded by a central account specified by the department or through individual accounts provided at the time of the request.

Get help

For more information about the SUHP, contact our team by submitting a Help request.

See also

Check out the Hardware Program Learning Center for guides on how to get started with placing an order as a customer, or managing an order as a participating organization.