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ID Card Swap

The Card Services team is increasing access control security on campus. As part of this effort, the team has upgraded all wired card readers on campus and is now in the process of replacing old Stanford ID cards with new ones that are compatible with the upgraded readers. The card replacement effort will be done in phases across the university.  See the information below to determine if you need a replacement card, and instructions for doing so.

How do you know if you need to replace your card?

For those using Stanford ID cards for building access, determine if you need a new card:

  • On the back of your ID card, at the bottom, is a number.
  • If there is an “–E” in the number, (e.g., 6*123456-E) then you do not need a new card.
  • If there is no “–E” in the number, (e.g., 123456, or 6*123456) then you do need a new card.

See card examples on the ID Card Swap FAQ page.

Two methods for card replacement

OPTION 1: Go to ID Card Office 

Once you are contacted by Campus Card Services, bring your existing Stanford ID to the ID Card Office at Tresidder during normal business hours (M–F 8:30 a.m. - 12:30 p.m. and 1 p.m. - 5 p.m.).

  • There will be no charge for the swapped card. If you have lost your card, you are responsible for the replacement cost of $25. If there are extenuating circumstances you’d like to present, please submit a help ticket
  • If you would like a new photo, please submit it using the online photo submission link on the Campus Card Services page prior to going to the ID Card Office at Tresidder. You may also take a photo at the Card Office at Tresidder.

OPTION 2: Go to card swap

Alternatively, organized card swaps are available to departments who contact the Card Office. Submit a request to sign up for a card swap at least two days in advance of your requested date. 

If you would like a new photo, please submit one using the online photo submission link on the Campus Card Services page. We will use the photo on file the day before the swap.

Heads up! In all cases, your current card will stop working two hours prior to the start of the swap.

Card swap schedule:

Building      
Munger Front Desk Lobby

March 7

3:30 p.m. - 5:00 p.m.

   
SRWC 500 Broadway Front Lobby

March 14

3:30 p.m. - 5:00 p.m.

   
3172 Porter Drive 1st Floor Kitchen

May 2

1:00 p.m.- 2:30 p.m.

   

Your building management or department will send an update with more information on times and locations for the Card Swaps.

Instructions for card swap

Sign up for the swap up to two days prior by submitting a request.

  • Bring your old card to swap for your new card. There will be no charge for the swapped card. If you lost your card, you are responsible for the replacement cost of $25. If there are extenuating circumstances you’d like to present, please submit a help ticket
  • If you would like a new photo, please submit a photo when signing up. We will use the photo that’s on file on the day prior to pick-up.

Temporary access cards

Temporary access cards will also be swapped. If you have temporary access cards without the “–E,” please submit a help ticket and the Card Services team will work with you to replace them.

Questions and feedback

Visit the Card Swap FAQ page for more information about your Stanford ID replacement.

You are invited to provide feedback and suggestions on this process. Your feedback will inform the full rollout to the rest of campus. Feedback may be submitted to Jay Kohn at jkohn@stanford.edu.

Last modified May 9, 2019