An organization must have one or more persons assigned to enter and maintain information in Organization Manager in order to have its contact information available in OrgSearch, the online organizational directory. Only the authorized maintainers for an organization can update its contact information.
Organizations that have their own entry in the printed Stanford Directory already have a maintainer. Organizations that are not included in the printed directory (or are listed under their parent organization) may not have maintainers.
Finding or becoming a maintainer
You can see the organizations (if any) for which you are a maintainer simply by logging into Organization Manager.
Current maintainers are listed here:
- University Offices & Departments [Blue Pages section of printed directory]
- Medical Center Directory [Orange Pages section of printed directory]
If your organization is not listed on either of these pages, that means it does not currently have a maintainer. If you are the appropriate person to be the maintainer, submit a HelpSU request. Please include:
- your department name
- its 4-character organization code (displayed in parentheses after the org name in OrgSearch)
- the name of your University Financial Officer
Once you have been made a maintainer, you will be able to log in to Organization Manager and add your organization's contact information, as well as add other maintainers.
Organization Manager for online listings
In Organization Manager, click the name of the organization in the upper left-hand corner whose information you want to update.
Then the following tabs appear in OrgSearch:
The Card View section is the only maintainer-controlled information that will appear online. You can enter:
- Campus location (automatically generated from the mail code you enter)
- General info email
- Department website
The Directory Listings section below the Card View is currently for printed directory use only.
The following information on the Identifiers tab is displayed online for all organizations:
- Full name
- Display name
- See also
- Administrative ID
- Academic ID
A current maintainer can add and remove other maintainers for this organization.
University Budget Office
The Stanford organization hierarchy, as well as official organization names and codes, are maintained by the University Budget Office. That office publishes quarterly updates of organization data, and handles all org code and name change requests, creation of new organizations, inactivation of defunct organizations, and other official changes. Some useful links:
- University Administration Organizational Hierarchy
includes the org hierarchy in Excel spreadsheet form, and guidelines for submitting org code and name change requests
- Tree View of the University Org Code Hierarchy
expandable tree view of the entire structure
- Stanford University Financial Officers
financial officer contact information, and the units for which they are responsible