Cvent Rates | University IT

The Cvent service rates below are based on what the UIT Cvent project team learned during the service setup in 2023, taking into account factors like Cvent license costs and our service management costs.

Our goal is to keep the overall cost as low as possible to make Cvent an accessible solution for everyone.

Service Level	Service and Support Details	Cost*
Level A 12 Months (Single License) Ideal for an event manager with multiple events throughout the year.	Includes these support options: UIT support for onboarding Access to a Cvent sandbox space, on request Cvent’s 24/7 support line (always available)	$1,866 Per User
Level B 8 Months (Single License) Ideal for a high-end event or conference with a large registrant list, or for a short-term event managed by someone who is new to Cvent and would like extra time for event setup needs.	Includes all support options in Level A.	$1,480 Per User
Level C 4 Months (Single License) Ideal for a basic event with a quick turn around managed in Cvent by one person	Includes all support options in Level A.	$807 Per User
Level D Basic - Simple Events Only Per Event, UIT Setup (No License) Ideal for anyone new to event management platforms who expect to interact with Cvent minimally. No licenses included No direct editing access	UIT fully handles the event setup, based on specifications provided by the event manager, including: Registration Event Marketing Website (Basic) Stanford Branded Attendee Hub (Mobile App) Zoom Integration Access to Cvent Reporting UIT Billing Provided Special rounds of edits and additional features will be billed by project hours.	$200 Per Event

*These costs only reflect the cost of using the Cvent platform. If your event requires registration fees and in need of processing payment, there are additional costs:

Stanford Merchant Services Fees (PCI): 0.8% of registration fee
Credit Card Processing Fees (Stripe):
- Domestic = 2.9% of registration fee + 0.30c
- International = Domestic + 1.5%