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Cvent Rates

For new users, the updated rates apply starting Sept. 1, 2026. For existing users, the new rates take effect at your next renewal.

Groups will transition together. If you're part of a user group with staggered renewal dates, your group moves to the new rates only when the last member comes up for renewal, so everyone pays the same rates at the same time.

The Cvent service rates are based on the costs required to provide and manage the service, including Cvent licensing and ongoing operational support. Our goal is to keep rates as affordable as possible while offering a reliable and accessible event management solution for the Stanford community.

Service Level Licensing

Single user license — a non-transferable license assigned to one user for the full term.

Service LevelCost
12-month (single license)$2,053 per user
six-month (single license)$1,026.50 per user

No license transfers are permitted — the license stays with the same user for the entire service term.

  • UIT support for onboarding
  • Access to a Cvent sandbox space, on request — practice, test, build, and explore event features without impacting live events or data
  • Cvent's 24/7 support line (recommended) — chat and phone support, a knowledge base, training courses, and a user community

Contracted Single Event Build

Simple events only — ideal for anyone new to event management platforms who expects to interact with Cvent minimally.

Service LevelCost*
Contracted single event build – basic$300 per event

UIT fully handles event setup based on the specifications the event manager provides.

IncludedNot included
  • Registration types: up to five (e.g., general attendee, Stanford affiliate, VIP, speaker, guest)
  • Edit requests: max three rounds, 10–20 changes per round, completed within two business days
  • Customization requests, finalized during onboarding/build
  • Reminder and confirmation emails
  • A Cvent license (see Section 1)
  • Direct access to edit
  • Ongoing/periodic updates after build
  • Edits after registration goes live
  • Importing participant/registration lists
  • Attendee Hub or OnArrival support

Special rounds of edits and additional features will be billed by project hours.

Other Costs

Rates above reflect only the cost of using the Cvent platform. All events with more than 100 attendees will incur the cost below.

Fee TypeRate
Per-attendee fee (after 100 attendees)$4 per attendee

Events that collect registration fees and process payments incur the additional costs below.

Fee TypeRate
Stanford Merchant Services Fee (PCI)0.8% of registration fee
Credit Card Processing Fee (Stripe) — domestic2.9% of registration fee + $0.30
Credit Card Processing Fee (Stripe) — internationalDomestic rate + 1.5% of registration fee
Transaction Fee2.5% of registration fee

These fees apply on top of platform licensing and build costs, and scale with registration volume and payment activity.

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