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Cvent Rates

The Cvent service rates below are based on what the UIT Cvent project team learned during the service setup in 2023, taking into account factors like Cvent license costs and our service management costs.

Our goal is to keep the overall cost as low as possible to make Cvent an accessible solution for everyone.

Service Level A, B, and C (Single License)

Service LevelCost*
Level A - 12 Months (Single License)$1,866 Per User
Level B - 8 Months (Single License)$1,480 Per User
Level C - 4 Months (Single License)$807 Per User

These three service levels include a single non-transferable license. The license will be assigned to the same user for the entire duration of the service level — no transfer of license will be permitted. All single license levels include the following support options:

  • UIT support for onboarding
  • Access to a Cvent sandbox space, on request
    Cvent sandbox is where users can practice, test, build and explore event features without impacting live events or data.
  • Cvent’s 24/7 support line (Recommended)
    Cvent offers chat and phone support, a knowledge base, training courses, and a community of users to help answer your questions. 

Service Level D Basic (Simple Events Only)

Service LevelCost*
Level D - Basic (Simple Events Only)$200 Per Event

Service Level D is ideal for anyone new to event management platforms who expect to interact with Cvent minimally. UIT fully handles the event setup based on specifications provided by the event manager including:

  • Registration Types: Up to 5 (e.g., General Attendee, Stanford Affiliate, VIP, Speaker, Guest).
  • Edit Requests: Max 3 rounds, 10–20 changes per round, completed within 2 business days.
  • Customization Requests: Must be finalized during onboarding/build period.
  • Email Communications: UIT provides reminder and confirmation emails only; other notifications discussed during build.

Service Level D does not include:

  • A Cvent license
    For Cvent license rates, please see Level A, B, or C above.
  • Direct access to edit
  • Ongoing/periodic updates (e.g., agenda, speaker, session, pricing changes)
  • Edits after registration is live or major changes months after launch
  • Importing participant/registration lists
  • Attendee Hub or OnArrival support

Special rounds of edits and additional features will be billed by project hours.

Other Costs

*Costs above only reflect the cost of using the Cvent platform. If your event requires registration fees and in need of processing payment, there are additional costs:

  • Stanford Merchant Services Fees (PCI): 0.8% of registration fee
  • Credit Card Processing Fees (Stripe):
    • Domestic = 2.9% of registration fee + 0.30c
    • International = Domestic + 1.5%
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