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How to Manually Enroll a Stanford-owned Windows Device in Intune

This service is in a pilot. 

  • Please note: This page is intended for Entra ID/Intune pilot participants only.
  • What’s next: A phased rollout is tentatively scheduled for late 2026/early 2027. More details will be announced soon through University IT news.

Follow these steps to connect your Stanford work account to your Windows device to manually complete the enrollment on a Stanford-owned device used for Stanford work.

Prerequisite: Set up Authenticator

You'll need to set up your new Microsoft login using the Authenticator app on your mobile phone. This is a required first step. If you haven't already done so, follow the setup instructions for iOS or Android.

Before you begin

  • Check your OS version: Confirm your device is running a supported operating system by visiting uit.stanford.edu/guide/sunset-schedule.
  • Backup your data: No issues are expected, but it's always a good idea to back up important data.
  • Network connection: A reliable Wi-Fi network or wired connection will help ensure your enrollment goes smoothly.
  • Save your work: Please ensure all your work is saved and applications are closed before starting the process.

What to know about profile migration

A Windows profile is where your desktop, documents, downloads, and app settings live. When you manually enroll your device, Windows creates a new (Stanford Entra) profile, but doesn't merge it with your old one. Here's what to expect: 

  • You’ll sign in with your Stanford account and see a fresh profile.
  • All your previous files/settings are still on your device under your old profile, but they won’t appear in the new one unless you move or sync them over.

Be sure to plan to move any files you need (Desktop/Documents/Downloads) into your new profile. And don't delete the old profile until you’ve verified everything you need has been moved.

Enroll in Intune

Follow these steps to enroll your Windows PC in Stanford Intune device management system.

  1. Open the Settings app (press Windows key + I).
    1. Click Accounts.
    2. Select Access work or school.
    3. Click the Connect button.
      Click connect
  2. Under "Alternate actions," click the blue link Join this device to Microsoft Entra ID.
    Select "Join device"
  3. Enter your Stanford email address as <yoursunetid>@stanford.edu.
    Enter your Stanford email
  4. Complete the sign-in process using your Stanford credentials.
  5. A new dialogue box will appear. Click Join to proceed.
    Click join
  6. You should see a confirmation window indicating the join process was successful.
    Click done
  7. Restart your computer to complete the setup. Alternatively, you can sign out and sign back in.
  8. Sign in with your SUNet credentials:
    1. On the login screen, select Other user.
    2. Enter your full Stanford email address as <yoursunetid>@stanford.edu.
    3. Enter your password.
      enter your Stanford email
  9. You may be prompted to set up Windows Hello for secure sign-in. If so, follow the on-screen instructions to complete this step, this process may request the use of biometrics and you will need to generate a device specific PIN.
    set up Windows Hello
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