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Changes Coming with New Microsoft Agreement

Monday, October 22, 2018

Stanford is renewing its campus-wide license agreement with Microsoft. This agreement provides subscription licensing for the latest version of the Office suite of products for Windows and Mac and software for IT professionals.

The licensing for most applications remains the same. There are, however, a few notable changes.

Microsoft Office 365 ProPlus

As of Nov. 1, 2018, your Office 365 ProPlus email storage space will increase to 100 GB, up from 50 GB.

Microsoft’s home use program

Effective Nov. 1, 2018, Microsoft Office will no longer be available for personally-owned computers from the Stanford Software Licensing Web Store.

Instead, individuals with an Office 365 account can install Office 365 ProPlus on up to five computers (Windows and Mac), five tablets, and five smartphones at no charge. These devices can be personal or Stanford-owned. You’ll need to connect to the internet at least once every 30 days to verify that your Office 365 license is active. If you don’t connect within 30 days, the Office 365 ProPlus apps go into reduced functionality mode.

For more information, see the Office 365 ProPlus webpage.

Project Professional and Visio Professional will continue to be available to faculty and staff for home use purchase at $14.99 from

Products for IT professionals

  • New Microsoft Key Management Server (KMS) and Multiple Activation Keys (MAK) will be available as of Nov. 1 for activating Windows operating systems and Office products.
  • Office installers are moving to smaller Click-to-Run technology.
  • Microsoft Project 2019 and Visio 2019 will be compatible with both Office 365 ProPlus and Office ProPlus since all products use Click-to-Run technology. However, Microsoft Project and Visio must be activated via KMS or MAK.

See the Office 365 Announcement for IT Professionals for additional changes to Microsoft products for IT professionals.

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